Office Administrator

Job Description

Job Description

Momentum Environmental provides industrial cleaning, waste management, emergency response and remediation services. The Office Administrator is responsible for managing day-to-day administrative tasks to ensure the smooth operation of the office.

The Office Administrator reports to the Director of Operations and is responsible for a wide variety of office functions. This role involves handling communications, record keeping, and providing general support to staff and management.

Essential Responsibilities

• Manage correspondence, including emails, phone calls, and mail distribution.
• Organize and maintain office files, records, and databases.
• Schedule meetings, appointments, and travel arrangements.
• Order and manage office supplies and inventory.
• Coordinate facility maintenance and liaise with vendors or service providers.
• Ensure office operations comply with company policies and procedures.
• Creates purchase orders and enters expense receipts in accordance with company procedures.
• Creates and updates tracking spreadsheets in accordance with company procedures.

Position Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements are representative of the knowledge, skill and/or ability required by the position.

Core Competencies

• High emotional intelligence and ability to develop relationships/ trust with a team.
• Strong communication skills; both written and verbal.
• Structured thinker with strong organizational and multitasking skills.
• Ability to effectively interact with management, other departments, and vendors.

Specific Skills and Experience

• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excell, Outlook, PowerPoint) and general office software.
• Attention to detail and problem-solving abilities.
• Ability to maintain confidentiality and professionalism.
• Knowledge of DOT regulated waste tracking a plus.