Executive Assistant

Executive Assistant to the General Counsel and Chief Financial Officer 1. Qualification Requirements: Bachelor’ degree preferred, or equivalent combination of education and experience. Minimum of 4-6 years of executive support experience, preferably in a legal, finance, or corporate office environment. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Comfortable using Artificial Intelligence. Excellent organizational, communication, and time-management skills. Ability to maintain confidentiality and handle sensitive information with professionalism. 2. Reports to: Reports directly to the General Counsel (GC) and Chief Financial Officer (CFO), serving as a key member of their teams and a trusted partner to the broader executive leadership team. 3. Authority: Exercises independent judgment and discretion in managing the priorities, information flow, and schedules of the GC and CFO. Authorized to initiate preventive actions, recommend solutions, and escalation matters directly to senior leadership. Authorized to halt any unsafe activity. 4. Special Circumstances of the Job: Meet all requirements of the Job Functions Analysis for this position. This is a high-visibility, in-person role based at EMCO's Pleasant Prairie, WI headquarters (though occasional remote based work would be considered), operating at the center of the Company's legal and financial functions. Requires flexibility outside normal business hours to support executive priorities, board- and shareholder-facing matters, and time-sensitive legal and financial deadlines. Given the highly confidential and sensitive nature of the work, sound judgment, discretion, and professionalism at all times are essential. Serves as a trusted point of contact and relationship-builder with executives, board members, employees, and shareholders. 5. Job Duties, Functions, Responsibilities: As a strategic partner to the GC and CFO, this role's responsibilities include: Serve as the primary executive support partner to the GC and CFO, extending support to their respective teams and other executives as needed. Own and manage complex executive calendars, proactively scheduling and prioritizing meetings and appointments. Prepare and coordinate meeting materials, agendas, presentations, reports, and executive correspondence. Draft, proofread, format, and finalize documents on behalf of the GC and CFO for distribution. Serve as the first point of contact for the GC and CFO, screening and directing phone calls, emails, and other communications. Oversee the organization and integrity of legal, financial, and corporate records across electronic and paper filing systems. Serve as a representative of the GC and CFO in welcoming guests, including customers, suppliers, vendors, and governmental representatives. Perform routine but critical filing, copying, scanning, printing, and document management activities. Lead the coordination of department meetings, conference calls, and special events. Manage travel arrangements and prepare detailed itineraries for the GC and CFO. Prepare and reconcile executive expense reports with a high level of accuracy. Support audits, regulatory filings, and compliance activities by collecting, organizing, and preparing key information. Manage signature routing, document workflows, and records retention activities. Serve as a key point of contact and liaison for inquiries from internal departments and external business partners. Safeguard the confidentiality of sensitive legal, financial, employee, and company information at the highest standard of trust. Partner with Legal on special projects, including, for example, managing the collection of certificates of insurance from customers and vendors. Provide senior-level back-up coverage for other administrative positions as needed. Perform other duties and special projects as assigned. 6. Other Duties: Model compliance with EMCO policies. Responsibilities involving food safety, when required. #J-18808-Ljbffr