Liturgical, Funeral and Administrative Coordinator

Liturgical, Funeral and Administrative Coordinator

Location: Parish Office

Work Hours: Full Time; 8:30 am to 4:30 pm

Reports to: Pastor

Classification: Non-exempt

Liturgical

• Document processing
• Schedule Masses and collect donations
• Process sacramental certificates
• Create and maintain folders and all materials and schedules for baptism and funerals
• Communicate with all preparing for baptism
• Record all sacraments of baptism and deaths for the Parish
• Process funeral arrangements
• Prepare, maintain, schedule Mass Intention book
• Gather yearly totals for: baptisms and deaths
• Order office supplies for parish office
• Order and maintain inventory of liturgical items such as candles, wine, hosts, etc.
• Coordinate with ministries for Masses

Secretarial

• Assist Pastor/Associate Pastors/Deacon
• Answer phones/Greet people entering office
• Assist all staff as necessary
• Assist Parish Groups with documents/schedules
• Assist campus with phone system
• Distribute/Post mail
• Maintain the information displayed in the sacristy/vestry

Columbarium

• Sell niches, type contracts, establish a file on each niche containing all correspondence
• Update database for Columbarium accounts including payments
• Schedule dates for entombments and verify that clergy has been scheduled through priest in charge of liturgical calendar
• Order niche plaques and schedule mason for opening/closing of niches and placement of bronze plaques
• Order and maintain bronze urns for transfer from temporary urn, selling at fair market price
• Coordinate with Business Manager to see that ongoing maintenance at the Columbarium is attended to and issues addressed.

Cemetery

• Contact sexton to schedule and determine location of plot for burial of remains and cremains.
• Maintain cemetery logs for death/burial records
• When family member(s) call, obtain as much information as possible. Sexton will require Block/Plot for locating/digging grave.
• Log this information in the record books, located in the safe in the mail room. Print off new sheet(s) for hard copy books, replacing old sheet(s).
• Coordinate with Business Manager to see that ongoing maintenance at the Cemetery is attended to and issues addressed.

Job Qualifications

• Commitment to the mission, values, and teachings of the Catholic Church
• Strong knowledge and understanding of Catholic liturgies
• Strong organizational, communication, and interpersonal skills
• Proficiency in Microsoft Office Suite
• Ability to collaborate effectively with faculty, parish staff and parishioners

Education and Experience

• Experience in liturgy, ministry, or Catholic school settings preferred

Contact: Erin Plona, Director of Finance and HR View phone number on click.appcast.io View email address on click.appcast.io