Accounts Payable Coordinator
The Rockridge Group
Job Description
Job Description
Job Title - Accounts Payable Coordinator
Duration - ~Approximately 6 Months - potential for Temp-to-Perm based on individual performance and business needs.
Location - 185 US Highway 46, Fairfield, NJ 07004
On-Site - 3 Days/Week - Candidate should be available/flexible to be on-site any day if needed.
What You’ll Do:
- Analyze and resolve invoice issues that are in the Workflow Exception queue.
- Ensure special handing requirements are met on already approved invoices that are in the Workflow Processing queue.
- Review and route all check requests and invoices that need to print locally.
- Contact vendors and educate them on our Workflow application, vendor portal and electronic transmission options.
- Ensure all new vendor setup documentation is received and appropriately retained.
- Resolve vendor issues and questions.
- Reconcile vendor statements.
- Monitor, initiate and upload recurring payments.
- Upload Equity, Guarantee, Taxes and Real Estate payments
- Adjust US and Real Estate pay groups and terms.
- Balance Real Estate exports with Oracle Accounts Payable
- Void checks in Oracle Accounts Payable
- Work within banking system to inquire, stop payment and retrieve copies of canceled checks.
- Manage and Process Pcard payments.
- Run check prelims, review, and route to Sr. Manager AP for approval on check run days.
- Process all wire payments in banking system.
- Daily reconciliation of invoice exports
- Answer positive pay emails daily.
- Provide support and training to internal and external Workflow users.
- Participate in special projects as needed.
Qualifications:
- High school diploma or equivalent; some college preferred.
- Experience: Minimum 3 years of processing AP
- Strong proficiency in MS Excel
- Strong mathematical and analytical skills as well as attention to detail necessary.
- Must have communications skills sufficient to work effectively with managers, vendors, and other personnel.
- Proficiency in learning and using other applications required.
Vacancy posted 4 days ago
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