Office Assistant

Job Description

Job Description

Job Summary

We are seeking a dependable and organized Office Assistant for a long-term contract opportunity in Los Gatos, CA. This part-time administrative role is ideal for someone with 1 to 2 years of office support experience who enjoys keeping daily operations running smoothly, supporting teams, and creating a professional, welcoming environment for visitors and employees.

The Office Assistant will provide hands-on administrative, front office, scheduling, facilities, and coordination support. This role offers a great opportunity to work in a collaborative office setting with supportive leadership, positive teamwork, and exposure to a variety of business operations. If you are detail-oriented, proactive, and enjoy helping people stay organized, this position offers a strong fit with a balanced part-time schedule.

Key Responsibilities

- Greet visitors, direct office visits, answer phone calls, manage emails and voicemails, and provide professional front office support.
- Coordinate meetings, appointments, events, catering, dinner reservations, interviews, holidays, travel, hotels, flights, cars, and related logistics.
- Manage office supplies, inventory, mail distribution, document scanning, records, files, and general administrative documentation.
- Support employee onboarding logistics by assigning office cubicles and coordinating equipment such as laptops, monitors, and related workspace needs.
- Create, order, and ship business cards for local and overseas employees.
- Communicate with property management, janitorial teams, electricians, HVAC vendors, contractors, and other service providers for office projects and facilities needs.

Compensation and Benefits

- Pay: $21 to $22 per hour.
- Job Type: Contract/Temporary.
- Schedule: 3 days per week, 4 hours per day.
- Location: Los Gatos, CA.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
- transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
verify.uscis.gov/web/media/resourcesContents/E - Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Description

This company offers growth and a great group of people to work with.

Company Description

This company offers growth and a great group of people to work with.