Accounting Clerk

Job Description

Job Description

Accounting Clerk

Stanbridge University is seeking an experienced, detail-oriented Accounting Clerk to support the University's day-to-day accounting operations. This is a hands-on transactional accounting role with primary responsibility for accounts payable, payroll processing, purchase orders, account reconciliations, financial transaction processing, and financial record maintenance .

The successful candidate will have practical experience performing accounting transactions—not simply providing administrative support to an accounting department. Hands-on QuickBooks Desktop experience is required , along with strong Microsoft Excel skills and the ability to accurately process, reconcile, research, and maintain financial information in a fast-paced environment.

This is a full-time, on-site position located at Stanbridge University’s Irvine, California campus.

Essential Functions:

• Process bi-monthly payroll accurately and within established deadlines.
• Perform accounts payable functions, including reviewing invoices, processing payments, and maintaining supporting documentation.
• Process purchase orders and maintain accurate purchasing records.
• Record accounting transactions, including AP, AR, and general ledger entries.
• Perform bank, account, and financial-record reconciliations; research and resolve discrepancies.
• Maintain accurate and organized accounting records and supporting documentation.
• Use QuickBooks Desktop to enter, maintain, retrieve, and report financial information.
• Use Excel, including PivotTables, lookup functions, formulas, and reconciliation tools , to organize and analyze financial data.
• Communicate with vendors, employees, and departments to resolve invoice, payment, payroll, and account discrepancies.
• Support financial reporting, audit preparation, budgeting, forecasting, and compliance documentation as needed.
• Maintain confidentiality of payroll, employee, institutional, and financial information.
• Perform additional accounting support and special projects as assigned.

Qualifications:

• Required
• Minimum 2 years of hands-on transactional accounting experience .
• Demonstrated experience processing accounts payable .
• Demonstrated experience performing bank and/or account reconciliations .
• Hands-on experience using QuickBooks Desktop .
• Strong Excel skills, including formulas, lookup functions, and PivotTables.
• Working knowledge of accounting principles and general accounting processes.
• Strong numerical aptitude, accuracy, organization, and attention to detail.
• Strongly Preferred
• Hands-on payroll processing experience.
• Purchase order processing experience.
• General ledger/journal entry experience.
• Audit preparation or accounting compliance support.
• Associate degree or higher in accounting, finance, business administration, or a related field.

Compensation:

$24.00–$26.00 per hour. Compensation is based on education, experience, qualifications, and other job-related factors.

Conditions of Employment:

• A job-related assessment may be required during the interview process.
• Must be able to perform each essential duty satisfactorily and be physically present in the office (unless otherwise noted).
• Employment Authorization: Applicants must be legally authorized to work in the United States. Stanbridge University does not provide employment-based immigration sponsorship or participate in employer-sponsored or employer-dependent work authorization programs.
• Sponsorship: Sponsorship now or in the future could include having Stanbridge University sponsor, complete employer documentation, provide attestations or training plans, or otherwise participate in a work-authorization or employment-based immigration program in order for an individual to begin or continue employment. Stanbridge University does not provide any such sponsorship.
• Employment verification will be conducted to validate work experience per accreditation standards.
• Offers of employment are contingent upon the successful completion of a background check.
• Official transcripts are required prior to hire. Degrees earned outside the United States must be evaluated by a recognized credential evaluation service to determine U.S. degree equivalency and applicable subject-area coursework.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment

• Standard office, classroom, lab, or clinical setting.
• Duties are typically performed while sitting at a desk or computer workstation.
• May include time spent in skills labs or bedside environments as required by the program.
• Subject to frequent interruptions, noise from talking or office equipment, and demanding timelines.

Physical Demands

• Regularly sits for extended periods.
• Physical ability to perform program- or department-related duties.
• Proficient in using electronic keyboards and office equipment.
• Effective verbal communication via phone and in person.
• Ability to read fine print, operate computers, and understand voices clearly.
• Able to lift, carry, and/or move objects weighing 10–25 pounds as needed.

Employee Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Exciting university events
• Seasonal motivational health and wellness challenges
• Work/Life Balance initiatives
• Onsite wellness program / Staff Chiropractor
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)

Institutional Values

• Diversity and Inclusion: Stanbridge University’s motto, “Strength through Diversity,” reflects our deep commitment to honoring the diverse backgrounds of our students, faculty, staff, and surrounding communities. We strive to build an inclusive learning environment and uphold anti-discrimination practices in all aspects of university life.
• Innovation and Technology: We embrace cutting-edge technology to enhance student learning through interactive, hands-on experiences, including virtual reality and simulation labs—ensuring students are prepared for the demands of modern healthcare practice.
• Community Engagement: Through initiatives such as Stanbridge outREACH, students are empowered to give back to local and global communities, cultivating compassion, civic responsibility, and social awareness.

Equal Opportunity Employer

Stanbridge University is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, or any other protected status. All qualified applicants are encouraged to apply.