Administrative Assistant - Operations

Job Description

Job Description

Administrative Assistant – Multi-Family Property Management / Operations

Apartment Services, Inc. – Hunt Valley, MD
Full-Time | Professional Office Environment

Join Our Team:  Apartment Services, Inc. is seeking a highly organized and proactive Administrative Assistant to provide administrative and operational support to our leadership team. This position is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities, coordinating projects, and supporting company operations across multiple departments. You'll work closely with the Executive Assistant and Executive Team to help ensure the organization runs efficiently.

What You'll Do

• Provide administrative support to the Executive Team
• Manage executive calendars, appointments, meetings, and travel arrangements
• Coordinate meetings, prepare agendas, record meeting minutes, and distribute follow-up items
• Prepare, proofread, and format reports, presentations, spreadsheets, and correspondence
• Coordinate company meetings, training sessions, conferences, and special events
• Track projects, deadlines, and executive action items
• Handle confidential information with professionalism and discretion
• Serve as a liaison between executives and internal departments
• Assist with onboarding coordination, interview scheduling, and recruiting support
• Coordinate vendor communications, catering, and meeting logistics
• Process purchase requests, petty cash requests, expense documentation, and operational paperwork
• Create and maintain reports, spreadsheets, filing systems, and operational records
• Support departments including Human Resources, Marketing, Training, Operations, Property Management, and Maintenance
• Maintain executive offices, conference rooms, and shared administrative spaces
• Order and maintain office, meeting, and kitchen supplies
• Provide front office administrative coverage as needed
• Assist with special projects and company initiatives

What We're Looking For

• Experience in executive support, office administration, operations, or administrative coordination
• Property management industry experience 
• Experience with Yardi or other property management software (Yardi strongly preferred)
• Strong organizational, communication, and time management skills
• Excellent attention to detail and ability to manage multiple priorities
• Ability to maintain confidentiality and exercise sound judgment
• Professional, polished, and customer-focused attitude
• Self-motivated with the ability to work independently and as part of a team
• Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams
• Ability to quickly learn new software and business systems

Requirements

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred
• Minimum of 2 years of administrative, executive support, or operations experience
• Valid driver's license and reliable transportation
• Ability to sit for extended periods and work on a computer
• Ability to occasionally lift up to 20 pounds
• Professional appearance and communication skills
• Reliable phone and email communication

Benefits

• 8 Paid Holidays

• Paid Funeral Leave & Jury Duty Leave

Health Benefits (eligible 1st of month after 60 days):

• Medical, Dental & Vision Insurance
• Employer-paid Life Insurance
• Voluntary Life Insurance options
• Short-Term & Long-Term Disability
• Flexible Spending Account (FSA)

Retirement (eligible after 3 months, age 21+):

• Traditional & Roth 401(k) options

Additional Perks:

• Employee Recognition Program
• Discounted Housing (more information available at interview)