EXECUTIVE ASSISTANT

Salary: See Position Description
Location : Pensacola, FL
Job Type: Full-Time
Job Number: 01381
Department: Parks & Recreation
Division: Park Administration
Opening Date: 07/17/2026
Closing Date: 7/24/2026 11:59 PM Central


Job Description

Recruitment Range: $56,638.40-$65,757.20 annually, depending on knowledge and experience.
***This position is open to current City of Pensacola Employees Only ***

Minimum Preparation for Work:

• Graduation from high school or equivalent and;
• Five (5) years experience in a highly responsible executive secretarial position with at least two (2) years in local government.

Necessary Special Requirements:
Possession of an appropriate driver license for equipment operated and any license, training or certification required by law or regulation to complete assigned tasks.

Nature of Work:
This is a responsible clerical and administrative work as assistant to Executive staff.

An employee in this class performs a wide variety of clerical tasks and frequently exercises independent judgment in the handling of routine policy matters. Work is evaluated through review of results attained.

Examples of Work:

• Responds to telephone inquiries from the media concerning current events.
• Schedules meetings with civic groups concerning speaking engagements.
• Responds to departmental personnel seeking status information on documents sent for signature, as well as requests for information and documents.
• Routes or handles incoming complaints or questions.
• Pulls any relevant documentation for appointment from files.
• Scans paper for news items relevant to municipal operations.
• Reviews appointment book for any meetings.
• Types letters and memorandums.
• Drafts and types press releases and routine inter-office memoranda.
• Assists in the final preparation and organization of Committee agendas.
• Works up trip itineraries and makes travel arrangements for Executive staff.

Knowledge, Skills and Abilities:

• Knowledge of the organization of City government, and the legal powers and duties of City officials and Council.
• Knowledge of office methods, practice and procedures.
• Skills in the operation of office equipment.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish priorities.
• Ability to supervise subordinates.
• Ability to deal tactfully and courteously with the public and public officials.
• Ability to establish and maintain effective working relationships with associates and the general public.

The mental and physical demands and the work environment characteristics described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mental and Physical Requirements:
While performing the duties of this job, the employee is regularly required to use hands and fingers to hold or feel, reach with hands and arms, walk, talk and hear. The employee is occasionally required to stand, sit, climb, balance, stoop, and crouch. Specific vision abilities include near distance, far distance, color, peripheral vision, and depth perception.

Work Environment:
The noise level in the work environment is usually moderate. Some jobs may require an employee to be exposed to outside weather conditions, wet and/or humid conditions.

This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified as necessary. This description does not constitute a written or implied contract of employment.
01


Do you have five (5) years experience in a highly responsible executive secretarial position with at least two (2) years in local government or acombination of education, training, and/or work experience equal to or greater than the requirements listed?

• Yes
• No

02


Are you a current City of Pensacola employee?

• Yes
• No

03


Did you graduate from high school or equivalent?

• Yes
• No

04


If you are claiming veterans' preference, A DD214 or approved documentation from your current commanding officer (for current members of any reserve component of the United States Armed Forces or the Florida National Guard) is required that provides service dates, discharge type (if applicable), and honorable serving status (if currently serving). If claiming disability preference, a DD214 and a letter from the Department of Veterans' Affairs that states the percentage of disability are required. By making a selection below, I understand it is my responsibility to provide documentation with this application, If I need assistance, I can call View phone number on click.appcast.io. Are you claiming veterans' preference?

• Yes
• No

Required Question