Contracts Administrator

Position Overview The Contracts Administrator supports the full life cycle of commercial contracts by preparing, reviewing, tracking, and maintaining agreements and related documentation. This role works closely with sales, legal, procurement, finance, and operations to ensure contracts are accurate, compliant, and executed in a timely manner. The role also manages insurance documentation and renewal coordination, ensuring all required policies are maintained and properly filed. The Contracts Administrator helps mitigate contractual risk and ensures adherence to company policies and customer requirements. Principle Duties & Responsibilities Draft, review, and edit contracts, amendments, statements of work, NDAs, and related documents. Coordinate internal contract approvals, ensuring required stakeholders review and sign off. Track contract status, version control, and key milestones throughout the contract lifecycle. Maintain the contract management system, ensuring all agreements, versions, and related documents are accurately uploaded, organized, and compliant with internal standards. Evaluate contract processes and workflows to identify opportunities for efficiency, automation, or improved consistency. Recommend and help implement system enhancements, template updates, and process improvements to streamline the contract lifecycle. Ensure contracts comply with company policies, legal standards, and regulatory requirements. Identify contractual risks or deviations and elevate issues to appropriate internal teams. Support negotiations by gathering information, preparing summaries, and providing redlines as directed. Communicate with customers, vendors, and internal teams to resolve contract‑related questions. Monitor contract performance, obligations, renewals, expirations, and deliverables. Assist in developing and improving contract templates, processes, and best practices. Generate reports on contract pipelines, cycle times, and compliance metrics. Manage insurance policy renewals, including coordinating with brokers and internal stakeholders to gather required information. Maintain and file insurance certificates, policies, endorsements, and related documentation in accordance with company requirements. Track insurance policy expiration dates and manage timely renewal and related information and documentation gathering. Ensure proper filing, organization, and retention of insurance documents in compliance with internal documentation policies. Provide insurance‑related documentation to customers, vendors, or internal teams as needed. Other duties as assigned. Qualifications & Skills Bachelor’s degree in business administration, finance, accounting, or a related field preferred. 2-4 years of experience in contract administration & management, sales operations, procurement, paralegal work, or a related field. Strong understanding of contract terms, legal language, and basic commercial concepts (e.g., pricing, warranties, liability, indemnity, delivery terms, insurance). High attention to detail and accuracy. Strong organizational and time‑management skills with the ability to manage multiple priorities. Excellent written and verbal communication skills. Ability to interpret policies and identify risk areas. Proficiency with contract management tools (experience with CobbleStone Contract Management System a plus), CRM/ERP systems, or document management platforms and e‑signature tools. Intermediate proficiency with Microsoft Office (Word, Excel, Outlook) and Adobe. Comfortable with traveling up to 10% Salary Range $70,000-$85,000 Annually + Bonus Potential #J-18808-Ljbffr FBSG