Project Coordinator - Clinical Trials Office

Job Profile Summary This role focuses on performing work related to research and development of new products, innovation, and improvement of products and processes. It includes research programs and projects duties: supporting the development of new products, innovation, and clinical research in basic, translational, or clinical contexts. As a professional individual contributor, the role may direct the work of other lower‑level professionals or manage processes and programs. Most of the time is spent overseeing the design, implementation, or delivery of processes, programs and policies using specialized knowledge typically acquired through advanced education. Job Overview The Research Project Coordinator serves as the link between administrative staff, fellows, faculty, peers, and colleagues outside of these areas, ensuring high‑quality, multi‑directional communication between research stakeholders. The position provides a wide range of project management and administrative assistance to key players involved in the research. Minimum Qualifications Bachelor’s degree. Two (2) years of related experience. Preferred Qualifications Prior experience in academic or medical research. Duties and Responsibilities The duties and responsibilities listed below describe the general nature of work. Other duties may be assigned. Provides support to stakeholders through creating project plans and timelines related to research activities. Creates the agenda, summaries, and tracks action items for committee meetings. Compiles and curates content for communications. Promotes activities through maintaining social outlets. Organizes and maintains the list of active IRB protocols to better understand the research landscape, enhance enrollment, and increase study awareness. Prioritizes meetings and resolves conflicts by coordinating with the Research Sponsor. Coordinates seminars and special events; develops and manages budgets; organizes guest speaker itineraries, travel arrangements, agendas, event schedules, correspondence, and material files; acts as a VIP liaison. Develops and maintains effective working relationships with senior administration and medical staff to achieve the goals of the Executive Director. Ensures compliance with hospital policies, quality assurance programs, safety, and infection control procedures. Provides recommendations for system improvements and works with leadership to implement them. Prepares marketing materials for meetings and conferences; assists with newsletters and website content. Creates reports and presentations. Maintains files and cost‑tracking spreadsheets. Uses good judgment to address routine issues while staying informed about all activity. Actively follows up on action items to ensure deadlines are met and milestones are achieved. Staffs all Scientific Advisory Board Committees, including the Development Core, Statistical Core, and Clinical Trial Central Research Coordinator Core. Works with Research Sponsors to solicit information, compile publications and grant lists, manage conference deadlines, and oversee publication operations. Drafts and publishes content on behalf of the Executive Director, coordinating with marketing and public relations teams. Arranges travel, hotel reservations, passports, visas, and detailed itineraries for national and international travel. Physical Requirements Consistent with a normal office work environment. Requires frequent continuous typing/computer use, telephone use, and extended periods of sitting. Skills & Abilities Experience in project management. Ability to successfully plan and organize events. Excellent interpersonal skills to deal effectively with researchers, staff, administrators, and customers. Outstanding customer service skills required. Excellent organizational skills to manage workflow independently; prioritizes quickly and appropriately. Ability to multitask across multiple studies and protocols. Attention to detail with excellent data management and organizational skills. Compensation and Benefits At Tufts Medicine, we value the skills and experience each individual brings. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals while rewarding the important work you do every day. The base pay ranges reflect the minimum qualifications for the role. Individual offers consider relevant experience, certifications, education, skills, and internal equity to ensure fairness, consistency, and alignment with business goals. Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth—one of the many ways we invest in you so you can thrive at work and outside of it. Pay Range $51,281.05 - $64,096.04 #J-18808-Ljbffr Nashville Public Radio