Project Assistant

Job Description

Job Description

We are looking for a detail-oriented Project Assistant to support utility-related initiatives in San Jose, California. This Long-term Contract position is ideal for someone who can keep schedules organized, maintain accurate project documentation, and help teams stay aligned on deadlines and deliverables. The role requires strong coordination skills, the ability to manage multiple priorities, and a proactive approach to keeping project activities on track.

Responsibilities:

• Coordinate project schedules and monitor key milestones to help ensure construction activities progress according to plan.

• Maintain and update master scheduling documents so stakeholders have clear visibility into timelines, dependencies, and upcoming tasks.

• Organize, scan, and manage project records to keep documentation accurate, accessible, and compliant with internal standards.

• Support project managers with day-to-day administrative and coordination tasks related to active construction projects.

• Track deadlines, follow up on outstanding items, and communicate schedule changes or project updates to relevant team members.

• Assist in preparing reports, status summaries, and other project materials that support planning and decision-making.

• Experience supporting delivery, driving, in a project coordination or project assistant capacity.

• Working knowledge of timeline management and the ability to keep multiple project activities organized.

• Familiarity with master scheduling and maintaining accurate project tracking information.

• Ability to scan, organize, and manage project documentation with a high level of accuracy.

• Strong project management support skills with attention to deadlines, details, and follow-through.

• Effective communication and coordination skills for working with cross-functional teams and stakeholders.