Administrative Assistant

Valeo is a tech global company, designing breakthrough solutions to reinvent the mobility. We are an automotive supplier partner to automakers and new mobility actors worldwide. Our vision? Invent a greener and more secured mobility, thanks to solutions focusing on intuitive driving and reducing CO2 emissions. We are leader on our businesses, and recognized as one of the largest global innovative companies.

Ready to tackle the challenges of the vehicle of the future? Join us and lead tech innovation for a reinvented interior experience!

What you will win:

As part of a global community of talented people, you will grow and thrive working on advanced technologies for greener, safer and smarter mobility. Our company culture gives all our employees the opportunity every day to #Dare.Care.Share. You will receive a best in class, total compensation package that provides a comprehensive benefits program with real financial value

About the Role:

As an Administrative Assistant, you will be responsible for looking after the administrative needs of the overall San Mateo site where we house creative teams working to redefine our business and bring new ideas to life. This position interacts with the entire team of around 40 people to help support their roles by taking care of key administrative tasks for the site.

This will be an onsite role, 5 days a week.

Responsibilities Also Include:

• Assist the directors and/or managers of a department-service-sector in administrative organization tasks: diaries, reminders, presentations, meetings, travel, visas, etc.
  
• Regularly sort paper and electronic files
  
• Track purchase orders/stationery supplies/others.
  
• Greet visitors, customers, suppliers, direct them, note messages and plan meetings.
  
• Monitor the reporting of certain indicators and keep the dashboards up to date.
  
• Work with several contacts from different departments, possibly in a bilingual context
  
• Carry out additional administrative activities for support services (HR, Purchasing, Vehicle fleet, reception, etc.)
  
• Organize and manage events for a department-service-sector
  
• Organizing files and keeping site postings and information page up to date
  
• Manage purchasing of all site supplies including placing orders in EProc, use of Pcard, tracking and doing related expense reports
  
• Purchasing of office supplies, snacks, coffee, etc and ensuring enough supplies are on site
  
• Assist with shipping arranging labels, packaging, and coordination of pickup and deliveries with shippers
  
• Organize and manage events for the site
  
• Look after the health and safety checklist monthly, deal with discrepancies.
  
  
• Keep site organized and clean, helping staff to find storage as needed
  
  
• Coordinate maintenance needs with landlord
  

What You Should Have:

• Experience with administrative work for teams of >20 people
  
• Experience working with purchasing systems
  
• Shipping of packages, dealing with shippers
  
• Use of Google G-suite tools
  
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
  
• Ability to lift, move, or transport items weighing up to 20 lbs occasionally, with or without reasonable accommodation.
  
  
• Must possess a valid California Driver's License and maintain a clean driving record.
  
• Frequent, multi-stop local travel to complete company errands and offsite duties is an essential function of this position.
  
• Alternative forms of transportation (e.g., public transit or rideshares) do not offer comparable travel times, cost efficiency, or scheduling reliability to fulfill these essential duties.
  
• Access to a reliable, insured personal vehicle required. (Note: Business travel mileage will be reimbursed pursuant to California Labor Code § 2802)
  

Pay Information:

Starting at approximately $43.00 per hour. Final hourly rate will be determined based on experience, skills, and qualifications.

Join us!

Thanks to its strategy focused on innovation, Valeo aims at reducing CO² emissions and developing intuitive driving to propose greener, safer, and smarter mobility. The fantastic (r)evolution towards the vehicule of the future provides amazing career opportunities and challenging jobs!

Diversity by nature

At Valeo, innovation is driven by the diversity, authenticity and energy of its talents. Are you looking for new technological and human adventures? Join Valeo and its more than 100.000 employees across the globe! More information about valeo :


Job:
R&D Executive/Administrative Assistant
Organization:
PL R&I
Schedule:
Full time
Employee Status:
Regular
Job Type:
Permanent contract
Job Posting Date:
2026-07-21
Join Us !
Being part of our team, you will join:
- one of the largest global innovative companies, with more than 20,000 engineers working in Research & Development
- a multi-cultural environment that values diversity and international collaboration
- more than 100,000 colleagues in 31 countries... which make a lot of opportunity for career growth
- a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development

More information on Valeo: