Administrative Assistant

Administrative AssistantJob Summary: The Administrative Assistant will provide administrative support to the Operations Manager and assist with administrative functions at the terminal.Duties/Responsibilities:Supports the terminal operations by handling various administrative tasks to support the transportation needs of the school communityProvide general administrative and clerical support, including managing correspondence, answering phone calls, and directing inquiries to the appropriate personnel.Assist in scheduling appointments, meetings, and conferences.Maintain and organize files, records, and databases. Ensure that documents are accurately filed and easily accessible.Serve as a point of contact for internal and external stakeholders. Draft and proofread documents, emails, and reports. Distribute information internally and externally as required.Monitor office supplies inventory and place orders when necessary. Keep the office clean, organized, and welcoming for visitors.Input data into databases or spreadsheets accurately and efficiently. Generate reports, charts, or graphs based on the data collected.Assist colleagues with administrative tasks as needed. Collaborate with team members to ensure deadlines are met and projects progress smoothly.Handle sensitive information with discretion and maintain confidentiality at all times.Address and resolve administrative issues or inquiries promptly and effectively. Identify areas for process improvement and suggest solutions.Performs other administrative tasks as assigned by Operations Management.Required Skills/Abilities-Essential Functions:Must be proficient in Microsoft Office Suite and strong in ExcelAbility to communicate effectively in both written format and oral presentationAbility to multi-task and establish prioritiesAbility to maintain organization in a changing environmentExhibit initiative and responsibility for tasks assignedAbility to maintain flexible attitude and approach towards assignments and successfully operate under ambiguous guidelinesConduct oneself professionally and in a manner to reflect positively on STAMust be highly motivatedAbility to successfully pass state and/or federal required Background ChecksAbility to perform the essential functions of the jobAbility to comply with all policies and procedures established by companyEducation and Experience:High School Diploma or equivalent, Associate's degree a plusAt least two years of experience working as an administrative assistant in an office environment preferredPhysical Requirements & Frequency:Climbing-RarelyWalking-FrequentlyPushing/Pulling-RarelyReaching-OccasionallyRepetitive Motions-FrequentlySitting-FrequentlyTalking-FrequentlySeeing-FrequentlyHearing-FrequentlyStooping/Stretching-OccasionallyStanding-OccasionallyLifting-OccasionallyCombination of Above-RarelyFrequency Ratings:Rarely (1% of the time or less)Occasionally (2-15% of the time)Regularly (16-40% of the time)Frequently (41-100% of the time)The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.STA is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants; Returning military are strongly encouraged to apply. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.All applicants must be eligible to work in the US without restrictions.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.