Office Coordinator

Office Coordinator

GOVX, Inc. is looking for an Office Coordinator to join a high-achieving team. As a purpose-driven company, GOVX serves military members, first responders, and federal employees by providing deep discounts and an unmatched online shopping experience.

The Office Coordinator will serve as the primary in-office point of contact for employees and visitors, ensuring a professional, organized, and high-functioning workplace. This role delivers exceptional service, supports daily operations, and maintains office facilities to a high standard.

The successful candidate will join a team dedicated to its missioncommitted to leadership, humble and helpful, driven to achieve excellence, and constantly improving. This role ensures operational continuity of the office while driving a high-quality employee and visitor experience aligned with GOVX standards.

Office Operations & Employee Support

Serve as the primary point of contact for employees, members, and visitors, delivering a professional and welcoming experience

Manage day-to-day office operations, including mail, supplies, badge access, and general administrative support

Maintain a clean, organized, and fully stocked office environment, including kitchen and common areas

Facilities & Vendor Management

Own vendor relationships for office repairs, cleaning services, and facility maintenance, ensuring timely, high-quality execution

Coordinate maintenance, servicing, and issue resolution with vendors and building management

Events, Catering & Office Experience

Own execution of all on-campus events, including annual kickoff meetings, team-building events, board meetings, and weekly in-office business-sponsored lunches

Own office catering, snacks, and food programs, ensuring quality, budget adherence, and consistent delivery

Own office supply stock and orders as needed

Marketing Activation Support (In-Office Only)

Provide in-office operational support to the marketing activation team for campaigns and events

Coordinate logistics, materials, and workspace needs to ensure efficient execution

Communication & Coordination

Coordinate internal office messaging and visitor-facing communications using front desk and AV systems

Partner cross-functionally with HR and other teams to support office priorities including meetings, scheduling, and onboardings

Work with IT to support in-office technology, workspace needs, and issue resolution to ensure seamless day-to-day operations