Administrative Assistant - Intermediate
Vantage Point Consulting
HR Data Administrative Assistant
This is a hybrid role, onsite M-Th, remote on Fridays This is to cover a short term project, as of now there is no conversion/extension planned. The team is looking for someone with good communication, organization and some HR experience as well as an Associate's degree preferred. This person will be processing i9 info and other PII, so a level of discretion is required.
The HR Data Administrative Assistant will be primarily responsible to perform data validation of the company's I9 data against their personnel records and provide general operational support. This role requires a detail-focused HR Data Administrative Assistant to maintain accurate employee databases and generate reliable reports. You will handle sensitive information securely and assist with compliance tracking, and daily HR operations.
Key Responsibilities
- Record Auditing: Check employee files and spreadsheets regularly to secure absolute data integrity and privacy.
- Report Preparation: Compile routine metrics and employee status updates for management.
- Flag discrepancies to leadership and organize filing of all I9 related documents
Required Skills & Qualifications
- Experience: 12 years of clerical or administrative work, preferably inside a Human Resources department.
- Technical Skills: Strong proficiency in Microsoft Excel (pivot tables, spreadsheets)
- Discretion: Proven ability to manage confidential data with absolute integrity and care.
- Communication: Professional verbal and written communication skills to effectively support internal staff and external contacts.
- Education: Minimum associate degree; HR certification is a plus.
- Hybrid Schedule: Needs to be able to work onsite 4x/week at 30 Rockefeller, New York, NY
Vacancy posted 4 days ago
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