Executive Assistant

MLV NorCal Executive Assistant

Location: Northern California (Hybrid) Type: Full-time, Exempt Reports to: President & General Manager Salary: $60,000-$70,000 About the Organization MLV NorCal is part of Major League Volleyball (MLV), a unified professional women's volleyball league launching in 2027 in the Bay Area and Sacramento. As a women-founded and women-led organization, MLV NorCal is committed to building a premier team that excels on the court, leads in the community, and creates a lasting impact for athletes and fans.

Position Overview

The Executive Assistant provides high-level administrative support to the senior executives of the organization, ensuring efficient operations and effective coordination across all areas of the business. This role involves a wide range of responsibilities, including routine administrative tasks, project-based assignments, and situational support as needed. The Executive Assistant must be adaptable, organized, and capable of handling multiple priorities while maintaining confidentiality and professionalism. Duties may vary based on executive needs, specific projects, and organizational priorities, requiring flexibility and sound judgment at all times.

What You'll Do

• Provide direct administrative and operational support to the Chief Operations Officer, General Manager, Chief Executive Officer, Head Coach and President, as assigned.
• Perform a variety of tasks including scheduling, communication management, client service, information gathering, and project coordination.
• Manage staff and contractors on behalf of executives, ensuring alignment with company policies and executive direction.
• Assist with both ongoing and ad hoc assignments, including temporary, project-based, and recurring responsibilities.

General Staff Support

• Provide assistance to management and staff during periods of high workload, employee absence, or urgent project deadlines.
• Contribute to special projects and organizational initiatives as assigned by executives or management.
• Contribute to event day duties as assigned.

Administrative and Operational Activities

• Handle correspondence, phone calls, and communications on behalf of executives.
• Execute a wide range of executive-level projects and initiatives.
• Assist with troubleshooting minor computer, phone, or technology issues.
• Assist with budget management, prepare and make bank deposits as directed.
• Plan and coordinate company events, including the annual holiday party and other gatherings.
• Make purchases and handle errands for executives as needed.
• Assist with applications for bids, certifications, permits, and vendor registrations.
• Maintain organized records of company passwords, logins, and digital IDs.
• Provide backup support to the finance, human resources, marketing, revenue and legal departments as needed.

What We're Looking For

• Excited by the opportunity to build a brand from the ground up in a startup environment
• Experience balancing multiple tasks in a fast paced environment
• Strong proof reading / editing skills
• Collaborative and adaptable mindset, with the ability to work effectively across teams
• Highly organized with strong instincts for prioritization in fast-paced environments
• Passionate about sports, community, and shaping a new women's professional sports experience
• Excellent verbal and written communication skills.
• Strong math and analytical skills.
• Proven problem-solving abilities and sound judgment in handling complex or unexpected situations.
• Ability to drive projects to completion with attention to detail and follow-through.
• Exceptional interpersonal skills and the ability to work effectively with all levels of staff and management.
• Strong customer service orientation with a professional, approachable demeanor.
• Highly responsible and accountable, with excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer and office technology.
• Trustworthy and honest, maintaining strict confidentiality of company and client information.
• Ability to remain calm and effective in emergency or high-pressure situations.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree in business administration, communications, or a related field preferred.
• Four (4) or more years of administrative or executive assistant experience supporting senior leadership.
• Demonstrated ability to manage multiple priorities and projects in a fast-paced environment.
• Experience handling confidential information with discretion and professionalism.

Physical Requirements

• Ability to sit, stand and utilize a computer for extended periods of time
• Communicate via phone and email with a variety of individuals
• Ability to bend at the waist, reach overhead and lift up to 15 lbs with or without accommodation
• Physically navigate stairs and catwalks event facilities during work hours and events with or without accommodation
• Ability to work extended hours including nights, weekends, holidays (all with advance notice)
• May be required to travel to other team / venue locations
• May be required to attend conference, events, and training sessions within Northern California or in- or out-of-state locations

Why MLV NorCal?

• You will support the voice and content identity of a new professional sports franchise from day one
• You will help establish how MLV NorCal shows up in culture, shaping perception across fans, athletes, and the broader community
• You will build scalable organizational systems, workflows, and rhythms in a startup environment
• You will become a trusted partner across the organization

What We Offer

• Competitive compensation
• Medical/Dental/Vision
• 401K (pre-tax and Roth options)
• An inclusive culture which values diversity of background and a passion to build a leading front office team
• Potential for flexible scheduling and remote opportunities

This position is not eligible for U.S. work authorization sponsorship. Please note: We are not accepting phone inquiries regarding the status of applications. Only qualified candidates will be contacted. Additionally, we are not working with agencies or third-party recruiters at this time. Thank you for your understanding. MLV NorCal provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, MLV NorCal complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.