Property Administrator

Job Description

Job Description

We are looking for a detail-oriented Property Administrator to support day-to-day administrative operations for a property management team. This Long-term Contract position is ideal for someone who is organized, service-focused, and comfortable coordinating office activities, tenant communication, and financial documentation. The role requires strong follow-through, effective communication, and the ability to manage multiple priorities while maintaining accuracy and compliance with established procedures.

Responsibilities:

• Coordinate daily administrative support for property operations, including document preparation, record maintenance, and general office organization.

• Serve as a point of contact for tenants, vendors, and internal teams by handling inquiries, correspondence, and service-related follow-up in a courteous manner.

• Review invoices, assist with check processing, and support purchase order administration to help maintain accurate financial records.

• Maintain property files, insurance documentation, and other required records to support compliance with company policies and operational standards.

• Prepare recurring reports, including monthly operational updates and budget-related documentation, for property management leadership.

• Assist with scheduling meetings, travel arrangements, and special events while ensuring logistics are handled efficiently.

• Create, type, and distribute business correspondence and internal communications with a high degree of accuracy and clarity.

• Support annual budget preparation and other administrative processes by gathering information, tracking documents, and following established procedures

• Previous experience in an administrative support role, preferably within property management or a related business environment.
• Strong customer service and interpersonal skills with the ability to communicate effectively with tenants, vendors, and internal stakeholders.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and other standard office software.
• Experience reviewing invoices, processing checks, and supporting purchase orders or similar administrative financial tasks.
• Ability to organize files, manage correspondence, and maintain accurate records in a fast-paced office setting.
• Familiarity with office procedures, policy compliance, and reporting responsibilities such as monthly updates or budget support.
• Excellent written communication, typing, and multitasking skills with strong attention to detail.