Office Manager

Office ManagerMecka AI is building the data infrastructure layer for robotics and embodied AI. We design and operate global systems for data capture, data labeling, and hardware-enabled workflows used by leading AI labs and robotics companies to train and validate humanoid and embodied AI systems. We work closely with frontier robotics teams to bridge real-world data, simulation, learning-based systems, and deployed hardware.We're hiring an Office Manager to be the operational backbone of Mecka's New York office and a force multiplier for leadership.We're looking for someone who is sharp, analytical, and commercially minded — someone who can run the office, support executive workflows, and plug into business development and operations work when needed. You'll be a key part of how Mecka functions day-to-day and a trusted extension of the leadership team.If you thrive in fast-moving environments, hate wasted motion, and want to be close to the action at a company building something that matters — this is the role.What You Will Be DoingOffice OperationsOwn the day-to-day operations of the NYC office — vendor relationships, supplies, facilities, and anything that keeps things runningSet up and maintain systems and processes that make the office efficient and professionalCoordinate events, offsites, team meetings, and visitor logisticsBe the go-to person for anything operational in New YorkBusiness Development SupportSupport the BD and sales team with research, outreach coordination, and pipeline trackingHelp prepare decks, briefs, and materials for partner and customer meetingsAssist in managing relationships — tracking touchpoints, following up, keeping things movingIdentify opportunities to improve how we manage and grow commercial relationshipsNYC Operations LeadServe as the operational point of contact for the New York officeCoordinate across teams — sales, deployments, engineering — to ensure NYC runs smoothlyFlag issues, surface blockers, and solve problems before they escalateHelp onboard new hires and contractors based in New YorkWhat You Bring3+ years in an office manager, chief of staff, operations, or generalist role at a fast-moving companyDemonstrated ability to manage multiple workstreams simultaneously without dropping ballsStrong written and verbal communication — clear, concise, and professionalComfortable with data, metrics, and analytical work — not just logisticsExperience hosting eventsEven Better If You HavePrior experience at a startup, tech company, or high-growth environmentExposure to business development, sales operations, or commercial workflowsHas built or improved internal processes, not just maintained themComfortable using tools like Notion, Slack, Google Workspace, and CRM platformsHas operated as a de facto office lead or chief of staff in a previous roleMore About YouA natural executor — you see what needs to happen and make it happenAnalytically minded — you bring data and structure to ambiguous problemsHighly organized without being rigid — you adapt fast when priorities shiftDiscreet, trustworthy, and professional with sensitive informationEnergized by variety — no two days look the same and that's how you like itLow ego, high output — you care about outcomes, not creditWhy This RoleBe at the center of a fast-growing company doing important workHigh trust, high visibility, and direct access to leadershipReal scope — this isn't a gatekeeper role, it's a builder roleOpportunity to grow into broader operations or chief of staff responsibilities over timeWork out of Mecka's New York office alongside a sharp, driven teamIf you don't check every box above but believe you can do the job, we encourage you to apply — we're looking for capability and trajectory, not a perfect checklist match.We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, we will partner with you to meet your needs.We may use AI-assisted tools to help evaluate applications against the requirements of this role. These tools support our recruiting team in identifying qualified candidates but do not replace human judgment or limit which applications may be reviewed or considered.