Administrative Specialist II

COO - OPS - Inst-Admin Prgms, Standards

This position reports to the Director of Administrative Services and works with high level division and agency officials on a regular basis.

Attention to detail and accuracy of work is required, as well as the ability to change work priorities on short notice.

Position will be involved with confidential division level initiatives and must be able to communicate accurately with stakeholders at all levels.

The position provides office support functions such as creating documents to include letters, charts, reports and diagrams; performing research; gathering and compiling data; scheduling meetings; and communicating with a wide variety of individuals in person and by telephone or other electronic methods.

This position requires excellent communication skills, and all work must be maintained in an easily retrievable manner.

This position works independently and produces a high-quality product in all work assignments.

Position utilizes Microsoft Word, Excel, Teams and Outlook daily, and will be required to utilize the state Integrated HR/Payroll system successfully to research information and create reports.

The ability to utilize other modern technology devices, programs and apps would be beneficial.

Position is responsible for administrative motor vehicle management.

Maintain comprehensive and organized records management systems to support efficient retrieval of information by all users.

Salary Grade Range: $41,206.00 - $72,113.00

Internal Posting - This is an Internal Posting open only for current North Carolina Department of Adult Correction Employees, and eligible State Government Reduction in Force (RIF) Candidates from North Carolina State Government, or current temporary employees.

The Posting Will Close At 11:59 P.M. the Night Before the End Date

Knowledge Skills and Abilities/Management Preferences

• Demonstrated accuracy and attention to detail.
• Proficient use of Microsoft Word, Excel, Teams and Outlook
• Proven professional communication skills while dealing with staff and stakeholders
• Proven experience working independently and proficiently
• Demonstrated experience in office support functions

• Administrative support experience within the NCDAC Division of Institutions
• Experience with Integrated HR - Payroll System reports and functionality
• Administrative experience with motor fleet operations

Compensation and Benefits:

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit the website for State Benefits.