Administrative Assistant

We're currently hiring for an Entry Level Administrative Assistant on behalf of one of our clients in Jacksonville, FL!

Job Description:

This role provides front desk reception, administrative support, and mailroom coordination in a professional office environment. The Administrative Assistant serves as the first point of contact for visitors and callers, manages high-volume phone traffic, supports scheduling and office operations, and handles incoming and outgoing mail and packages. This position offers opportunities for growth and development within a collaborative team environment.

Responsibilities:

• Greet visitors and provide professional front desk support.

• Answer and route 100-200 incoming phone calls per day.

• Manage incoming and outgoing mail, packages, and courier deliveries.

• Scan, organize, and maintain electronic documents and records.

• Route emails, faxes, and messages to appropriate team members.

• Prepare, print, and assemble business documents as needed.

• Order and maintain office supplies.

• Coordinate meeting room schedules and calendars.

• Perform filing, data entry, and general administrative support.

• Utilize Outlook, Word, Excel, Adobe, and other office software.

• Provide excellent customer service over the phone and in person.

• Support office operations and assist team members as needed.

• Maintain an organized and professional front desk area.

Essential Skills:

• 1+ year of administrative, receptionist, or customer service experience.

• Proficiency with Microsoft Word, Excel, Outlook, and Adobe.

• Strong verbal and written communication skills.

• Ability to multitask in a fast-paced environment.

• Strong attention to detail and organizational skills.

• Experience handling high call volumes and office communications.

• Professional, customer-focused demeanor.

Additional Skills & Qualifications:

• Associate's or Bachelor's degree preferred.

• Experience supporting general office operations.

• Familiarity with scheduling, filing, and document management.

• Customer service or front desk experience preferred.

APPLY NOW!!!

Job Type & Location

This is a Contract to Hire position based out of Jacksonville, FL.

Pay and Benefits

The pay range for this position is $18.00 - $18.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jacksonville,FL.

Application Deadline

This position is anticipated to close on Aug 13, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.