Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Fairfield, California. This Contract position calls for an experienced, detail-oriented individual who can manage shifting priorities, maintain discretion, and keep executive operations running smoothly in a fast-paced setting. The ideal candidate brings strong organizational skills, sound judgment, and the ability to coordinate effectively with internal teams and external partners.

Responsibilities:
• Oversee a demanding executive calendar by arranging meetings, resolving scheduling conflicts, and ensuring leadership commitments are organized efficiently.
• Coordinate domestic and international travel plans, including transportation, lodging, detailed itineraries, and post-trip expense documentation.
• Develop well-crafted presentations, briefing materials, agendas, and summary documents for leadership discussions and board-facing meetings.
• Participate in meetings when needed to capture key decisions, document action items, and follow through on outstanding deliverables.
• Serve as a central point of contact between the executive office and employees, clients, vendors, and other business stakeholders.
• Handle confidential files, business records, and sensitive correspondence with discretion and care.
• Support executive meetings, leadership events, and company functions by managing logistics and ensuring materials are prepared in advance.
• Assist with special assignments and cross-department initiatives that require coordination, tracking, and proactive communication.
• Anticipate upcoming deadlines and executive needs, helping leadership stay focused on strategic priorities.• At least 3 years of experience in an Executive Assistant or comparable high-level administrative support role.
• Proven background supporting senior leaders, with C-suite support experience strongly valued.
• Strong command of Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated ability to manage calendars, travel coordination, and executive meeting preparation with accuracy and efficiency.
• Excellent written and verbal communication skills, with the ability to interact professionally across all levels of an organization.
• Ability to safeguard confidential information and apply sound judgment in sensitive situations.
• Strong organizational skills and attention to detail, with the capacity to manage multiple priorities independently.
• Bachelor’s degree preferred, or an equivalent combination of education and relevant experience.