Admin Assistant

Job Full Description

Administrative Assistant


Position: Administrative Assistant Employment Type: Full-Time Reports To: Office Manager / Operations Director

About the Role


We are seeking a motivated, dependable, and detail-oriented Administrative Assistant to join our growing team. This is a dynamic, multi-faceted role ideal for someone who thrives in a fast-paced environment, enjoys working with people, and takes pride in keeping operations running smoothly. If you are a reliable self-starter with a positive attitude and a hunger to learn, we want to hear from you.

Key Responsibilities


Front Office & Customer Relations

• Serve as the first point of contact - answer and direct incoming phone calls in a professional and courteous manner
• Warmly greet and assist customers, clients, and visitors upon arrival
• Maintain a welcoming and organized front office environment

Customer Onboarding

• Guide new customers through the onboarding process, ensuring a smooth and positive experience
• Prepare and distribute onboarding materials and documentation
• Coordinate with internal teams to ensure seamless client transitions

Recruiting Support

• Assist with posting job openings and screening incoming applications
• Schedule interviews and coordinate communication between candidates and hiring managers
• Maintain applicant tracking records and recruiting files

Sales & Marketing Support

• Assist the sales team with outreach, follow-up communications, and lead tracking
• Help prepare marketing materials, presentations, and campaign coordination
• Support social media updates, email campaigns, and other promotional activities as needed

General Administrative Duties

• Manage calendars, schedules, and correspondence
• Maintain accurate filing systems and records (digital and physical)
• Order and track office supplies and assist with day-to-day operational needs

Qualifications


Required:

• High school diploma or equivalent; associate's or bachelor's degree preferred
• Proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)
• Strong written and verbal communication skills
• Excellent organizational and multitasking abilities
• Professional, friendly demeanor with a customer-first mindset
• Consistent attendance and punctuality are non-negotiable - dependability is a core expectation of this role

Preferred:

• Prior administrative, customer service, or office support experience
• Familiarity with CRM platforms or applicant tracking systems
• Experience supporting sales, marketing, or HR functions

What We're Looking For


The ideal candidate is someone who brings high energy, a high learning aptitude, and a high standard of reliability to everything they do. You don't need to know everything on day one - but you do need to show up, stay engaged, and be eager to grow. This role offers variety, visibility, and real opportunity to contribute across multiple areas of the business.

Bedford, TX
3366
1703 Airport Freeway
Bedford, TX 76021