Administrative Assistant

Job Description

Job Description

We are looking for an organized Administrative Assistant to support safety, health, and environmental operations for a field-focused business in St Paul, Minnesota. This Long-term Contract position plays a key role in coordinating dashcam program administration, maintaining accurate records, and helping the team deliver timely safety communications and training support. The ideal candidate is comfortable working with data, digital platforms, and cross-functional stakeholders while contributing to a strong culture of safety and accountability.

Responsibilities:
• Manage daily administrative activities for the dashcam platform, including reviewing dashboard information and helping maintain accurate driver and vehicle assignments.
• Assess incoming safety-related events and direct them to the appropriate team members for coaching, recognition, investigation, or follow-up action.
• Support a range of safety, health, and environmental programs by organizing documentation, tracking tasks, and assisting with ongoing initiatives.
• Maintain records connected to safety training and leading indicator metrics to help ensure complete and reliable reporting.
• Coordinate internal safety messaging by preparing reminders, announcements, and awareness materials for employees and stakeholders.
• Assist with incident review processes by collecting supporting documentation and keeping case records organized and up to date.
• Prepare reports and summaries from program data to help the team monitor activity, identify trends, and support compliance efforts.• Associate degree in Business Administration, Occupational Safety, Environmental Health, or a related discipline, or equivalent practical experience.
• At least 1 year of experience in administrative support, safety compliance, fleet coordination, or program administration.
• Experience working with data, reports, and recordkeeping in a detail-focused environment.
• Strong written and verbal communication skills with the ability to coordinate information across multiple stakeholders.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Ability to work comfortably with technology platforms, dashboards, and administrative tracking tools.
• Strong organizational skills and attention to detail in handling documentation and compliance-related activities.