Personal Assistant

Job Description

Job Description

This Personal Assistant role is working for a family based in San Francisco. As with many Personal Assistant roles, this role is varied. However, the schedule is consistent and the work environment is in someone's home. Ideally looking for someone who has been a Personal Assistant for at least 5 years, we're looking for someone who wants a career as a Personal Assistant in a stable, positive work environment.

This role is on site 3 days a week in Pacific Heights.

RESPONSIBILITIES:

• Calendar management

• Basic family bookkeeping and budgeting

• Bill Paying

• Mail and File Management

• Event Management - invites, RSVP management, calling to follow-up, etc

• House Management - interfacing with contractors, and where possible fixing things

• Activities - help identifying, researching and booking activities

• Travel Booking & Management

• Vendor management - identify, onboard and use new vendors for the house -Occasionally work during non-business hours

• Create and maintain databases and documents to manage: contacts, holiday cards, storage inventory, etc.

TOP KEYS FOR CLIENTS:

• Trustworthy

• Proactive and always anticipating needs

• Ability to take detailed instructions

• Detailed oriented

• Excellent communication skills

• Experience with handling confidential and discreet matters. Understanding what level of detail is communicated to different parties while still maintaining privacy of the principals.

• Ability to use software to manage tasks and workflows