Executive Assistant

About the Role:

Job Title: Executive Assistant

Location: New York (5 days onsite)

Job Type: 5 Months Contract

Max Pay Rate: $53.20/hr

Please find the job description below. I'd love to schedule a quick call to go over the details and learn more about what you're looking for in your next role. If this is not the right fit for what you are targeting right now we are also happy to pay a referral bonus if you have a former colleague in mind please feel free to pass this information along as well!

About the Role

We are seeking a high-performing Executive Assistant to support senior leadership within a fast-paced, global financial services environment.

This role requires someone who excels at managing complex schedules, coordinating international travel, and handling high-level stakeholder communication .

A key component of this role includes supporting international roadshows , making prior experience in financial services environments highly valuable.

Key Responsibilities

• Manage complex and dynamic calendars across multiple time zones
• Financial services EA experience:
  Ideally from investment firms, banking, private equity, accounting, etc.
  Not required that it's a direct competitor, but must be in financial services space.
  
  Roadshow experience (strongly preferred)
• Coordinate extensive international travel (flights, itineraries, logistics)
• Prepare and process expense reports
• Support planning and coordination of international roadshows
• Act as a liaison between executives, clients, and internal teams
• Schedule and coordinate meetings, conferences, and executive interactions
• Prepare itineraries, materials, and documentation
• Partner with internal teams (events, communications, operations, etc.)
• Provide backup support to other Executive Assistants when needed

Ideal Candidate Profile

• 8+ years of Executive Assistant experience
• Experience within financial services (banking, private equity, asset management, etc.)
• Strong background in calendar management and international travel coordination
• Experience supporting multiple senior stakeholders
• Ability to thrive in a fast-paced, high-pressure environment
• Excellent communication, organizational, and multitasking skills

Must-Have Skills

• Outlook (calendar management):
  • Non-negotiable; heavy use for complex scheduling
• Strong organizational skills:
  • Handling multiple execs plus a large stakeholder group
  • Managing back-to-back and shifting priorities
• Time management & follow-through:
  • Making sure executives do not overrun meetings
  • Proactive about keeping them moving and staying on schedule
• Professional communication:
  • Direct, clear, concise (both written and verbal)
  • Comfortable with fast, to-the-point communication style

Nice-to-Have Skills

• Concur (or similar travel/expense tools)
  • Helpful for faster ramp-up on travel booking
• Prior executive assistant experience in corporate / professional environments
• Any financial services background is a plus but not required

Key Traits

• High level of discretion and professionalism
• Strong attention to detail
• Proactive and anticipates executive needs
• Excellent time management and prioritization skills