Accounts Payable Specialist

Job Description

Job Description

The Accounts Payable (AP) Specialist plays a crucial role in supporting the accounting department by ensuring accurate and timely processing of invoices and purchase orders. This position is responsible for maintaining vendor relationships through effective communication and resolving discrepancies to uphold the company’s financial integrity. The AP Specialist will manage data entry tasks, reconcile statements, and assist with month-end closing activities to contribute to smooth financial operations. The role requires strong organizational skills and attention to detail to handle multiple tasks efficiently. Ultimately, this position helps maintain the company’s positive cash flow and vendor trust by ensuring all accounts payable processes are executed accurately and on schedule.

Minimum Qualifications:

• High school diploma or equivalent.
• Basic understanding of accounting principles and accounts payable processes.
• Proficiency in Microsoft Office, especially Excel.
• Strong attention to detail and organizational skills.
• Proficient with QuickBooks Desktop

Preferred Qualifications:

• Associate degree or coursework in accounting, finance, or a related field.
• Experience with accounting software such as QuickBooks.
• 2 years experience in an accounts payable or accounting support role.
• Excellent communication skills for vendor interaction.
• Ability to adapt to new financial systems and processes quickly.

Responsibilities:

• Process and verify invoices, purchase orders, and expense reports for accuracy and compliance with company policies.
• Enter accounts payable data into the financial system and maintain organized records of all transactions.
• Communicate with vendors to resolve invoice discrepancies, payment issues, and inquiries in a professional manner.
• Support month-end closing activities by reconciling accounts payable transactions and preparing reports as needed.
• Other tasks as necessary.

Skills:

The required skills such as attention to detail and proficiency in Microsoft Excel are essential for accurately entering and verifying invoice data, which helps prevent errors in payments. Organizational skills enable the AP Specialist to manage multiple invoices and vendor communications within working hours. Communication skills are used daily to interact professionally with vendors and internal teams to resolve discrepancies and ensure smooth payment processes. Familiarity with accounting software, while preferred, enhances the ability to navigate financial systems and streamline data entry and reporting tasks. Overall, these skills combine to support the accounting team in maintaining accurate financial records and timely payments, contributing to the company’s operational success.