Sales & Administrative Coordinator

About the job

Sales & Administrative Coordinator (Part-Time)

Location: Remote (U.S. Preferred)

Schedule: Approximately 15 to 20 hours per week

About 3rd Deck Brewing Co.

3rd Deck Brewing Co. is a veteran-founded craft brewery built on a mission to honor those who served. Every beer tells the story of a fallen military hero, and every purchase helps support Gold Star families and veterans in need.

As we continue expanding into new markets, we're looking for an organized, dependable individual to help keep our sales operations running smoothly behind the scenes.

Position Overview

This role is responsible for supporting the day-to-day administrative and organizational needs of our sales team. You'll help ensure distributor communication, customer follow-up, reporting, and sales materials stay organized so our team can spend more time growing the business.

This is a great opportunity for someone who enjoys creating structure, solving problems, and working in a fast-paced entrepreneurial environment.

Responsibilities

Sales Support

• Maintain customer, retailer, and distributor contact information.
• Keep our CRM and sales records accurate and up to date.
• Track new account openings and retailer authorizations.
• Coordinate sample requests and promotional material shipments.
• Schedule meetings and manage calendars.
• Follow up with distributors and customers on outstanding requests.
• Assist with onboarding new distributors and retail partners.

Administrative Support

• Organize company files and shared documents.
• Prepare reports, spreadsheets, and presentations.
• Maintain pricing sheets and product information.
• Coordinate shipping of point-of-sale materials, including displays, tap handles, signage, and merchandise.
• Assist leadership with administrative projects as needed.

Reporting & Organization

• Compile weekly sales reports.
• Track distributor execution and account activity.
• Monitor launch timelines and project status.
• Help maintain organized sales pipelines and action items.
• Identify opportunities to improve processes and organization.

Qualifications

Required

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Experience with Microsoft Office and Google Workspace.
• Proficiency in Excel or Google Sheets.
• Comfortable learning CRM software.
• Ability to manage multiple priorities with minimal supervision.
• High attention to detail.

Preferred

• Previous administrative, customer service, or sales support experience.
• Experience working with distributors or consumer packaged goods.
• Familiarity with HubSpot, Salesforce, or similar CRM systems.

Who You Are

• Organized and dependable.
• Proactive and resourceful.
• Detail-oriented.
• Comfortable working independently.
• Positive attitude with a willingness to learn.
• Excited to contribute to a mission-driven company.

Why Join 3rd Deck Brewing Co.?

You'll work directly with the company's leadership and play an important role in supporting a fast-growing national brand with a meaningful mission. This position offers flexibility, ownership, and the opportunity to grow as the company expands.

If you enjoy organization, problem-solving, and helping a team succeed, we'd love to hear from you.

Please send your resume as well to the following email below.

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