Administrative Services Coordinator

Administrative Services Coordinator

The Administrative Services Coordinator supports the efficient day-to-day operations of the office by providing administrative, logistical, and front-facing support. This role ensures a welcoming and well-organized workplace by coordinating office services, assisting visitors, managing supplies and deliveries, supporting travel arrangements, and handling general administrative tasks. The position plays a key role in maintaining a professional and smooth office environment for employees, leadership, and visitors.

Essential Duties and Responsibilities:

• Assist with the daily operations of the office to ensure a smooth, organized, and efficient workplace
• Greet and assist visitors, manage sign-in processes, and coordinate visitor access
• Create and distribute visitor and employee badges as needed
• Order, stock, and maintain office supplies; monitor inventory levels and place replenishment orders
• Coordinate lunch orders and refreshments for meetings, trainings, and company events
• Assist with basic travel arrangements, including booking flights, hotels, and ground transportation as requested
• Accept, route, and track deliveries and packages from vendors and carriers
• Sort, distribute, and deliver incoming and internal mail
• Support meeting logistics, including room setup and coordination as needed
• Serve as a point of contact for office-related inquiries and administrative support
• Maintain orderly common areas and assist with general office organization
• Partner with internal teams such as HR, Facilities, or Operations to support administrative needs
• Perform other administrative or clerical duties as assigned

Qualifications:

• Associate's degree or additional administrative training
• 5+ years of experience in an administrative, office support, or customer-facing role
• Strong organizational and time-management skills with attention to detail
• Professional and friendly demeanor with excellent customer service skills
• Ability to manage multiple tasks and adjust priorities in a fast-paced environment
• Proficiency in Microsoft Office applications
• Effective verbal and written communication skills
• Experience supporting office operations in a corporate or professional environment
• Familiarity with travel booking tools and office procurement processes
• Experience working with visitors, vendors, or delivery services

Physical Requirements:

• Ability to sit, stand, and move throughout the office during the workday
• Ability to lift and carry office supplies or packages up to [e.g., 25 pounds]
• Ability to operate standard office equipment

Work Environment:

• Typical office environment with frequent interaction with employees and visitors
• May require flexibility to support meetings, events, or special office activities

Equal Employment Opportunity and Affirmative Action at Nidec Nidec is an Equal Employment Opportunity (EEO) and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants receive consideration for employment without regard to their age, gender, gender identity, sexual orientation, race, color, genetic information, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law. For more information regarding your (EEO) rights as an applicant, please visit the following website:

Work Shift Schedule

No Soliciting

Nidec will not accept unsolicited resumes from individual recruiters or third party recruiting agencies in response to Nidec job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers. Pre-approval from the Nidec Talent Acquisition team is required before any external candidate can be submitted and such candidate must be submitted to the Nidec Talent Acquisition team.