Staff Accountant

Employment Type

• Fully remote - any US state
• Direct, full-time employment with Mobiz IT, Inc.
• Third-party agency submissions are not accepted.

Role Summary

The Staff Accountant owns the recurring transactional accounting and reconciliation work that drives Mobiz's monthly close, performed end-to-end in Microsoft Dynamics 365 Business Central. This is an ownership role, not a support role: you prepare and reconcile; you don't just assist.

Mobiz is a global IT consulting and Microsoft licensing firm operating across multiple legal entities and currencies. Revenue and costs are tracked dimensionally - every customer is a department, every engagement is a project code - so accurate coding on every entry is essential to reliable customer and project profitability reporting.

What You'll Own

Month-End Close and Journal Entries

• Prepare and post the recurring close journal entries: revenue deferrals on multi-month and annual license contracts, expense accruals, prior-month accrual reversals, and prepaid amortization.
• Prepare vendor rebate allocation entries and distribute rebate income to the correct customer departments.
• Code every entry with the full dimension set - department, project, and site - and attach supporting documentation in Business Central before submitting.
• Route all entries to the Controller for approval before posting; maintain the approved-entry archive in SharePoint.
• Track close tasks against the published close calendar and flag at-risk items early. Reducing close cycle time is an explicit goal of this role.

Reconciliations

• Reconcile operating bank accounts, corporate credit cards, brokerage accounts, and the line of credit monthly, moving toward a weekly continuous-reconciliation cadence.
• Validate direct bank feeds into Business Central against source statement exports and resolve sync gaps.
• Create correcting entries for unrecorded items - fees, interest, and timing differences - and clear each account to a zero difference before posting.
• Reconcile AR and AP aging to the balance sheet, and reconcile prepaid, accrual, and deferred revenue accounts each month.

Multi-Entity and Intercompany

• Prepare intercompany cross-charge entries between Mobiz entities on the close schedule, referencing the governing agreement in each entry description.
• Reconcile due-to / due-from balances and resolve imbalances before period close.
• Support foreign-currency transactions and translation at approved rates.

Cost Allocation and Customer Profitability

• Own the monthly payroll allocation: pull time data from ServiceNow, run it through the allocation model, and reallocate wages and payroll taxes from administrative accounts to the customer departments and COGS accounts that earned them.
• Validate that total allocated equals total payroll before submitting the entry.
• Maintain separation of billable and non-billable cost so gross margin by customer stays accurate.

Reporting and Analysis

• Produce monthly P&L by department and prepare variance analysis comparing the current month to the prior three months, investigating and documenting every variance above 5%.
• Analyze gross margin by customer and surface trends and anomalies to the Controller.
• Validate the reporting package before distribution: active client dimensions, department mappings, zero gross profit on corporate departments, and a balance sheet that nets to zero.
• Assist with budgeting and forecasting by compiling actuals and identifying trends.

Tax and Compliance Support

• Prepare and file sales and use tax returns; monitor economic nexus thresholds and register in new jurisdictions as they are met.
• Assemble schedules and supporting records for the external CPA firm for federal, state, and local filings.
• Track filing deadlines and maintain the record of submissions and advisor correspondence.
• Provide documentation and reconciliations for audits and due diligence requests.

Controls and Continuous Improvement

• Follow established internal controls, approval thresholds, and documentation standards without exception.
• Document procedures and identify automation candidates in Business Central and Power Automate that remove manual steps from the close.

Business Central Requirements

Direct, hands-on experience with Dynamics 365 Business Central is required. You must have a minimum of 3 years of experience working independently in:

• General journals, batch import of journal entries, and posting.
• Bank Account Reconciliation and Payment Reconciliation Journals under Cash Management.
• Dimensions and dimension values - assigning, correcting, and filtering by them.
• Chart of accounts navigation and financial report / account schedule export to Excel.
• Standard financial statements: trial balance, P&L, and balance sheet with dimension filters.

Required Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Minimum 4 years of progressive accounting experience, including ownership of month-end close tasks.
• Working knowledge of U.S. GAAP, including revenue recognition for subscription and multi-period contracts, accruals, and deferrals.
• Minimum of 2 years of hands-on Dynamics 365 Business Central experience as described above.
• Demonstrated accuracy under deadline, with the judgment to escalate rather than assume.

Preferred Qualifications

• Experience in IT services, consulting, software resale, or another project-based business.
• Multi-entity, multi-currency, or intercompany accounting experience.
• Exposure to ServiceNow, Power BI, Power Automate, or Power Query.
• CPA candidate or actively pursuing licensure.

Success in the Role

• 30 days - Independently reconcile assigned bank and credit card accounts and post approved recurring entries.
• 60 days - Own payroll allocation and intercompany cross-charge entries end-to-end.
• 90 days - Deliver monthly variance analysis with documented explanations and identify at least one opportunity to improve the close cycle.

Compensation and Benefits

Competitive salary commensurate with experience, plus a comprehensive benefits package including medical, dental, vision, and retirement.

Mobiz IT, Inc. is an equal opportunity employer.