Executive Assistant

Executive Assistant

Choosing where to start and grow your career has a major impact on your professional and personal life, so it's equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a wide variety of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers.

This position provides an opportunity to transition from other private, public, government or military experience to a 3M career.

The Impact You'll Make in this Role

As an Executive Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world. Here, you will make an impact by:

• Providing administrative support to the Vice President of R&D, Abrasive Systems Division
• Maintaining the frequently changing calendar, schedules meetings & workshops, and independently resolves conflicts as they arise
• Creating and/or compiling meeting materials including agendas and presentations
• Coordinating travel arrangements and complete subsequent expense reports
• Supporting the R&D leadership team as needed, including helping onboard new employees, managing office space availability, PPE and lab stationary supplies
• Scheduling and supporting meetings, video conferences and teleconferences and making necessary arrangements to set-up meeting space
• Creating and/or compiling meeting materials including agendas, posters, presentations, surveys and meeting summaries
• Maintaining and distributing organization charts and evacuation list
• Enter and track purchase orders with SAP and through P-Card; monitor for invoicing

Your Skills and Expertise

To set you up for success in this role from day one, 3M requires (at a minimum) the following qualifications:

• High school diploma/GED or higher (completed and verified prior to start) from an accredited institution
• Five (5) years of experience performing common administrative functions and software, e.g. telephone, e-mail etiquette, MS Office Suite, expense reporting, mailings, supply/equipment ordering, and meeting planning in a public, private, government, or military environment
• One (1) year of experience placing orders with ERPs like SAP in a public, private, government, or military environment

Additional qualifications that could help you succeed even further in this role include:

• SAP superuser experience
• Experience with financial and employee data systems, for example, SAP, WorkDay, Concur expense reporting, etc.
• Proficiency in MS Office including Word, Excel, and PowerPoint
• Expertise equivalent to that which would be obtained through administrative certifications such as the Certified Professional Secretary (CPS)
• Demonstrated ability to balance multiple priorities
• High attention to details, rigor and responsibility

Work location:

• This role follows an on-site working model, requiring the employee to work at least four days a week at the 3M Center in Maplewood, MN.

Travel: May include up to 5% domestic/international

Relocation Assistance: Is not authorized

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).