Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support day-to-day payment operations for a Contract position based in Oceanside, California. This role is ideal for someone who is detail-oriented, organized, and comfortable handling a steady volume of invoices while maintaining accurate financial records. The position will focus on vendor coordination, invoice review, and payment processing to help ensure accounts payable activities are completed on time and with precision.

Responsibilities:
• Manage the full cycle of accounts payable activities, including reviewing, coding, and entering invoices accurately into the system.
• Communicate with vendors to establish and maintain account records and resolve payment or documentation questions as needed.
• Process non-purchase order invoices and assist with purchase order-related invoices while learning internal procedures and approval workflows.
• Prepare and complete weekly check runs to ensure vendors are paid according to established schedules.
• Review invoice details carefully to confirm proper coding, approvals, and timely month-end processing.
• Support asset record updates by reclassifying or re-tagging items to maintain accurate tracking documentation.
• Handle an average monthly invoice volume of approximately 250 transactions while meeting deadlines and quality standards.
• Maintain organized accounts payable files and records to support audit readiness and reporting accuracy.• Prior experience in accounts payable or a closely related accounting support role.
• Demonstrated ability to code invoices and process a high volume of payable transactions with accuracy.
• Experience handling check runs and ensuring timely payment distribution.
• Familiarity with both purchase order and non-purchase order invoice processing.
• Strong attention to detail and ability to manage multiple priorities in a deadline-driven environment.
• Effective written and verbal communication skills for working with vendors and internal stakeholders.
• Proficiency with standard accounting systems and Microsoft Office applications, particularly Excel.