Legal Secretary

Job Title: Legal Secretary 2 Salary: $52,716 Department: CFS Division Reports to: Unit Supervisor/Managing APAs Hours: 8:30 AM - 4:30 PM Monday - Friday REQUIREMENTS: High school diploma or GED; additional vocational coursework or technical training in business, paralegal, or law enforcement or a related field and three (3) years of experience including public contact and secretarial work, preferably in a law office; or an equivalent combination of education, training, and experience. FUNCTION: The purpose of this classification is to perform a variety of legal clerical/secretarial work in support of the Prosecutor's Office; and to provide general information and assistance to staff, the client, and the public. RESPONSIBILITIES: Prepares legal documents, including, but not limited to, legal briefs and memorandum, legal motions, subpoenas, court orders, writs, appeals, correspondence, or other legal documents; Ensure that deadlines are met by coordinating and tracking the progression of legal documents from receipt to filing; Utilizes the correct document format; proofs and/or corrects legal documents for grammar, spelling, punctuation and conformance to established procedure or other guidelines; verifies information; processes department reports; reviews submitted documents to ensure all necessary information is included and obtains necessary information when it has not been included; Types, transcribes and/or composes all correspondence, motions, briefs, and other legal filings; enters data into a spreadsheet or database programs for statistical reports; uses Unit forms and standardized language when drafting documents; reviews, updates, maintains and tracks electronic and hardcopy files; Inputs, updates, retrieves, deletes, scans, copies, and faxes documents and associated information from multiple databases; prepares and categorizes document content to open and update case files; initiates and tracks assignments and case files; Assists with receptionist duties when necessary; assists and responds to requests for information from County employees and the public in person or by phone; provides basic information on department and assigned program policies and procedures; accepts and receives deliveries and notifies recipients; sorts and distributes incoming and outgoing mail; schedules meetings and appointments; Coordinates meetings, seminars and other events; prepares agenda, sign-in sheets, conference room set-up and guest speakers; takes and distributes minutes; Communicates with Assistant Prosecuting Attorneys, professional staff, supervisors and CFS staff to ensure that the needs of the Unit are met; Performs all other duties assigned, delegated or required of a Legal Secretary. EXPERIENCE AND SKILLS: Ability to compose and type multiple different types of legal filings and correspondence using prescribed formats and conform to all rules of punctuation, grammar, diction and style; Ability to perform basic level of data analysis; Ability to comprehend and process a variety of legal documents; Ability to understand and utilize multiple computer programs and databases, including Word, Outlook and Excel and the ability to learn new specialized databases; Ability to develop and maintain effective working relationships with a variety of individuals within and outside the Unit; Ability to use and interpret basic legal terminology and language; Ability to draft a high volume of legal documents efficiently and accurately. Ability to think logically and resolve issues with minimal supervision; Ability to communicate with the public, co-workers, supervisors, attorneys, victims and family members, and employees and managers of other departments; Ability to maintain confidentiality of law enforcement and PCSA investigatory records and other confidential information; Ability to perform under pressure and meet deadlines. Must possess a strong work ethic. All submissions of applications, resumes, and/or supporting documentation received by the Cuyahoga County Prosecutor's Office are considered public record and may be released upon the public's request. ALL JOB OFFERS ARE MADE WITH THE UNDERSTANDING THAT PROSPECTIVE EMPLOYEES PASS A DRUG TEST AND A CRIMINAL BACKGROUND INVESTIGATION PRIOR TO BEING HIRED. Reasonable accommodation is available to all employees and applicants. If you have a disability that needs to be accommodated, please contact the Human Resources Department. Equal Opportunity Employer; Smoke-free and Drug-free Workplace Visit our website: #J-18808-Ljbffr