Administrative Officer

Summary This position provides a full range of administrative support for the Miami VAHS Engineering Service at the Bruce W. Carter Department of Veterans Affairs Medical Center. The incumbent of this position is an Administrative Officer, and is supervised by the Chief of Engineering Service within the Office of the Chief, of Engineering Service. Responsibilities Duties include, but may not be limited to the following: Holds conferences, interviews, and performs surveys of buildings, organizations and division within larger organizations. Collect, analyzes, documents, and validates with appropriate management officials essential and relevant space planning information, using design industry-standard practices and guidelines. Evaluates collected data to assure requirements and standard of the agency are followed. Prepares feasibility studies for space allocation and reconfiguration of existing space. Engages senior leadership in all aspects of facility space planning and in the development of goals, objectives, and performance measures. Provides space planning expertise identifying short long term planning parameters requires to adequately accommodate current and future space needs. Prepares space plans, design-intent plans, and works with engineers and interior design to prepare construction drawings as appropriate, plans office relocations. Resolves any technical issues inherent in the allocation of space, and ensures adherence to the appropriate design criteria as well as to special requirements or standards. Coordinates the implementation of space changes with medical center staff including space occupants as well as moving contractors. Coordinates with the Engineering Service Program Specialist and Engineering Technicians to maintain facility drawings, and a database documenting space allocation throughout the MVAHS facilities, in order to facilitate access to the information by senior level officials. Provides advice and expertise to Facility and senior management on procedures, practices and any software requirements. Representative for, and implements any recommended space management, protocols, coordinates use of software and database tools and processes with all stakeholders. Provides advice, recommendations, and expertise to senior leadership on current, new, or improves policies and procedures for space allocation, based in industry and government standard practices. Serves as the primary liaison for Engineering Service with Human Resources Service. Displays a high degree of analytical ability, personnel management skills, and specialized knowledge and skill in the area of health care service management, i.e., applying health care management principles to the planning, execution and administration of health care services delivery systems. Provides the Chief, Engineering Service with all necessary information and specific recommendations for the accomplishment of the service's mission, particularly concerning all administrative aspects required in making sound and proper management decisions. Continually gathers and analyzes data, making interpretations and presenting this data in many formats including graphs and slides to organizational committees. Possesses specialized knowledge of the health care industry and applies knowledge to analysis of service operations to develop recommendations to the Chief, Engineering Service. Serves as a resource person, responsible for providing administrative leadership and coordination in the development, implementation, evaluation, interpretation, revision and, when necessary, corrective action of many applicable administrative functions, activities, operations and programs for the service. Work Schedule: Monday-Friday, 7:30am-4:00pm Virtual: This is not a virtual position. Telework: This position may be authorized for ad-hoc telework. Telework eligibility will be discussed during the interview process. Position Description/PD#: Administrative Officer/PD076780 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work is primarily sedentary, although may some slight physical effort may be required. Subject to background/security investigation. Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/26/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: 1) Managing daily operations of administrative programs and services; ensuring timely submission and compliance with directives, regulations and procedures; 2) Preparing and finalizing correspondence, reports, retrieving, and formatting information for various sources; & 3) Managing administrative functions for human resources, budget and finance, program analysis, office support services, document control, or logistics, in order to enhance the effectiveness and efficiency of facility operations and activities. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or an LL.M. in a field related to this position that demonstrates the knowledge, skills, and abilities necessary todo the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a Master's degree, the first two years or 36 semester hours, and specialized experience to meet total experience requirements. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at