Business Office Coordinator

Business Office Coordinator Holliston Public Schools District Wide - Holliston, Massachusetts Job Details Job ID: 5839812 Application Deadline: Aug 07, 2026 11:59 PM (Eastern Standard Time) Posted: Jul 17, 2026 4:00 AM (UTC) Starting Date: Immediately Job Description The Holliston Public School District is seeking a highly organized, detail-oriented, and customer‑focused Business Office Coordinator to support the daily financial and operational activities of the Business Office. The successful candidate will coordinate accounts payable functions, purchasing activities, grant support, and related business operations while maintaining the highest level of accuracy, confidentiality, and customer service. The Business Office Coordinator reports directly to the Assistant Superintendent for Finance and Operations. Essential Responsibilities Process, review, and prepare invoices for payment. Generate accounts payable warrants and payment disbursements. Maintain vendor records, including collection and maintenance of W‑9 forms and related documentation. Respond to vendor inquiries and resolve payment discrepancies in a timely and professional manner. Assist school and department staff with purchase requisitions, purchase orders, and related purchasing processes. Enter and maintain purchase orders for the Business Office. Assist with financial reporting, analysis, and reconciliation as assigned. Monitor grant expenditures and assist with grant reimbursement requests and fund drawdowns. Support annual financial audits through the preparation and collection of required documentation. Maintain accurate financial records and prepare reports, spreadsheets, and correspondence as assigned. Assist the Assistant Superintendent for Finance & Operations with confidential financial, operational, and administrative matters. Provide support to Business Office personnel during periods of high workload or staff absences. Establish and maintain effective working relationships with district staff, vendors, municipal officials, and the public. Perform other duties and responsibilities as assigned by the Assistant Superintendent for Finance & Operations. Qualifications Associates degree required; Bachelor's degree in Accounting, Business Administration, Finance, or a related field preferred, or an equivalent combination of education and experience. Experience in accounts payable, municipal or school finance, accounting, or business office operations preferred. Proficiency with Microsoft Office, particularly Excel. Experience with Munis or comparable municipal financial software preferred. Knowledge of Massachusetts school finance, procurement, and accounting practices is desirable. Demonstrated organizational skills, attention to detail, and ability to manage multiple priorities. Strong written, verbal, and interpersonal communication skills. Ability to maintain confidentiality and exercise sound professional judgment. Terms of Employment Full-time, twelve (12) month position Salary and benefits in accordance with applicable agreements and district policies Reports to the Assistant Superintendent for Finance & Operations Job Requirements Citizenship, residency or work visa required Contact Information Lisa DiLuzio, HR Supervisor 370 Hollis Street Holliston, Massachusetts 01746 Phone: View phone number on click.appcast.io Fax: View phone number on click.appcast.io Email: View email address on click.appcast.io Equal Opportunity Employer Holliston Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. It is the policy of the Holliston Public Schools not to discriminate on the basis of race, sex, gender identity, religion, national origin, color, homelessness, sexual orientation, age or disability in its educational programs, services, activities, or employment practices. #J-18808-Ljbffr