Executive Assistant

Executive Assistant to the Managing Partner Reports to: Managing Partner / Director of Operations The Role The Executive Assistant exists to protect and multiply the Managing Partner’s time, focus, and effectiveness. This is a high-trust, high-accountability position for someone who takes genuine ownership of what lands on the Partner’s plate and makes sure the right things get done, the right way, on time. The result: a Managing Partner who shows up to every commitment prepared, present, and ahead of schedule. This is not a passive role. It requires initiative, attention to detail, and the judgment to act without being asked. If you take satisfaction in doing things right and in knowing that your work directly enables someone else to do their best work, this role is for you. What You Will Own Calendar & Communications Manage the Partner’s email inbox: filter, prioritize, respond where appropriate, and surface what needs attention Own the calendar end-to-end: schedule, protect, adjust, and maintain the Partner’s time against stated priorities Prepare the Partner for every meeting: agendas, background materials, and pre-read documents ready in advance Capture notes and next actions from meetings and ensure follow-through is tracked and completed Marketing & Business Development Support Research and identify potential referral sources on behalf of the Partner Schedule and coordinate referral-source meetings, managing all logistics and follow-up Execute follow-up communications after marketing meetings on time, every time Track and maintain the Partner’s marketing activity statistics and keep records current Operations & Personal Support Coordinate travel: research options, book arrangements, and prepare detailed itineraries Manage personal scheduling and life-logistics tasks as directed by the Partner Handle ad-hoc projects as they arise, completing them accurately and without repeated follow-up Maintain organized, reliable records across Outlook, Word, Clio, and other firm platforms What Success Looks Like Within 90 days, the right person will have demonstrated: Zero preventable scheduling conflicts or missed commitments on the Partner’s calendar A consistent meeting-prep and briefing rhythm that the Partner relies on without asking for it Marketing follow-ups executed on schedule, with accurate tracking of stats and activity The judgment to distinguish what deserves the Partner’s attention from what can be handled independently The trust of the Partner, earned through precision, discretion, and consistent follow-through What We’re Looking For The Non-Negotiables Attention to detail that is real and consistent. This role has no tolerance for errors in communication or scheduling. Pragmatic by nature. You find practical solutions, not perfect ones that never ship. You take initiative. You see what needs to happen and you do it, without waiting to be told. Diplomatic in all interactions with the Partner, the firm team, clients, and external contacts. You genuinely want to serve and support, and you take pride in doing it at a high level. Strong written communication with professional grammar, tone, and syntax in every message. Organizationally rigorous. You build systems, maintain them, and don’t let things fall through the cracks. Experience & Technical Requirements Some prior work experience is preferred; what matters most is that you’ve developed professional soft skills. College education preferred; office‑environment experience is a meaningful advantage. Microsoft Outlook and Word are required. You must have used both in a professional setting. Familiarity with Clio or comparable practice management software is a plus. Comfort with client-facing communication and customer service situations. Problem-solving ability. You are resourceful and find answers before escalating. Reporting Structure This position reports directly to the Managing Partner. Administrative and operational matters may also involve coordination with the Director of Operations. The chain of authority is clear: the Managing Partner’s priorities define this role’s agenda. Why Rocke Law Group, PLLC Rocke Law is a Seattle-based law firm primarily focused on employment law in Washington State. We advise and represent small and mid‑sized employers. We strive to provide exceptional client service and outstanding legal representation while maintaining a culture of professionalism, accountability, continuous learning, and integrity. We invest heavily in our people and are committed to helping driven professionals grow their expertise and advance their careers over the long term. $32-$45.67 Medical, dental, and vision insurance. 401(K) with employer match and the potential for profit sharing. Paid time off and holidays. Professional development opportunities, including bi-weekly 1:1s with the managing partner. Long‑term advancement opportunities within the firm. ORCA card for mass transit. #J-18808-Ljbffr