Accounting Assistant

Client : Well-established facilities services organization Title : Accounting Assistant Salary : $60,000-$70,000 Location : Long Island City, Queens About the Company Our client is a privately held facilities services company that provides building maintenance, cleaning, and property support services to commercial, residential, corporate, and institutional clients across the New York metropolitan area. The organization has a large workforce, a strong reputation in its industry, and a professional corporate office environment. What You'll Do Support the Senior Vice President of Finance and Accounting Management Team with day-to-day administrative, accounting support, and department coordination needs Serve as a central point of contact for internal requests, scheduling, documentation, and team communication Manage calendars related to audits, regulatory deadlines, filings, meetings, and key department deliverables Coordinate meetings, presentations, agendas, invitations, conference rooms, and related materials Assist with onboarding and offboarding for Finance and Accounting team members Maintain training materials, department resources, records, and internal documentation Help prepare reporting packages, dashboards, presentations, and financial statement support materials Pull reports and organize information using Excel, including Pivot Tables and VLOOKUPs Compile and organize audit documentation and assist with audit preparation Track expenses, supplies, equipment needs, incoming calls, mail, emails, and other department operations Communicate professionally with senior leadership, internal teams, and cross-functional departments What We're Looking For Bilingual English/Spanish required 3-5 years of administrative, accounting support, finance support, or corporate department support experience preferred Experience working in a corporate environment required Experience supporting senior leadership or a department executive strongly preferred Prior experience supporting a Finance or Accounting team is helpful, but not required Strong Microsoft Office skills required Excel skills required, including comfort with Pivot Tables and VLOOKUPs NetSuite experience is a plus, but not required Experience with system transitions or ERP implementations is helpful High school diploma required; college degree preferred Business, Accounting, Finance, or related degree preferred EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. #J-18808-Ljbffr