Executive Assistant
$60kUniversity of Texas at Austin
- # Executive AssistantApplylocations: AUSTIN, TXtime type: Full timeposted on: Posted Yesterdayjob requisition id: R\_00046907**Job Posting Title:**Executive Assistant**----****Hiring Department:**Department of Neurology**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Exempt from FLSA**----****Earliest Start Date:**Jun 29, 2026**----****Position Duration:**Expected to Continue**----****Location:**AUSTIN, TX**----****Job Details:****GENERAL NOTES** Dell Medical School is seeking an Executive Assistant for the department of Quantitative & Systems Health Sciences.**JOB SUMMARY**The Executive Assistant provides high-level executive support to senior executives (at the Chair or Chief level or above) with a large volume of highly complex decisions. The role may also assist with the supervision of a large clerical staff function in the operation of the department, exercising a high degree of initiative and judgment. They manage many complex office decisions in a sizable department and supply financial and other factual information from a variety of sources that often require both independent and collaborative decision-making and fluid reprioritization of workflows. This role involves managing calendars and schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to ensure the executive's efficiency and effectiveness. The Executive Assistant works closely with other administrative staff, department heads, and external stakeholders.**ESSENTIAL JOB FUNCTIONS:****CALENDAR MANAGEMENT AND SCHEDULING**• Manages complex calendars to prioritize the work schedule and flow of work products with fluid reprioritization that will often require both independent and collaborative decision-making.• Performs executive office administrative functions consistent with the assigned executive(s)’ function, to meet critical deadlines by assessing and deploying the personnel and resources to ensure efficient workflow and work distribution; ensures protocols are followed and deliverables are met.• Works with other key administrative staff to facilitate easy workflow.• Coordinates and schedules visitor travel and agendas; plan catering for lunch meetings and special events; manage contact lists and committee membership lists.**COMMUNICATION MANAGEMENT**• Finds and organizes information internal and external to the University to support decision-making and reporting in an efficient manner.• Handles incoming and outgoing communications, including emails and phone calls.• Prepares routine, well-written correspondence for distribution and prepares correspondence on behalf of assigned executive(s).• Maintains accurate and professional correspondence logs, files, information databases, and other tracking systems as necessary.• Acts as liaison between the executive and other staff members.**MEETING AND PROJECT COORDINATION**• Conducts necessary research and compiles data for executive decision-making.• Coordinates with various departments to support project execution.• Schedules, attends, and takes minutes for meetings as needed.• Works collaboratively with Dell Medical School departments, University offices, UT System, other academic and private sector entities to support assigned projects and initiatives.**DOCUMENT MANAGEMENT**• Maintains and organizes important documents and records.• Prepares reports, presentations, and other documents as needed.• Ensures confidentiality and security of sensitive information.• Manages assigned databases, entering date, coordinating approvals, and sending emails.**FINANCIAL SUPPORT**• Processes travel and purchasing, reimbursements.• Manages entries in databases and assists with the preparation and completion of the executive’s annual budget.• Processes monthly account reconciliations and variance reports.• Assists in the scheduling of travel, maintains record and processes reimbursements and related activities. *Other duties as identified by department***MARGINAL OR PERIODIC FUNCTIONS:**• Assists with training on applicable UT processes as needed.• Promotes individual professional growth and development by meeting requirements for mandatory/continuing education and skills competency while supporting department-based goals which contribute to the success of the organization; Serves as preceptor, mentor, and resource to less experienced staff.• Adheres to internal controls and reporting structure.• Performs related duties as required.**KNOWLEDGE/SKILLS/ABILITIES**• Skilled in using office tools, databases, and communication platforms to streamline administrative workflows; proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with data entry and CRM tools.• Demonstrates excellent verbal and written communication skills; ability to draft clear and concise emails, listen actively, and convey information accurately.• Perceptive in reviewing work, following-up on details, and noticing and correcting errors in documents and communications.• Demonstrated ability to take initiative, identify issues and develop effective solutions.• Thrives in a dynamic environment, managing multiple priorities while supporting team operations.• Keeps track of multiple tasks and deadlines, ensuring nothing falls through the cracks.• Maintains a clean and organized workspace and uses tools to manage time and tasks efficiently.• Ability to maintain positive relationships with colleagues and stakeholders; collaborates effectively with people across the organization; demonstrates empathy and resolves conflicts amicably.**EDUCATION & EXPERIENCE****MINIMUM QUALIFICATIONS:**Requires a Bachelor's Degree in Business or related field with at least 5 year(s) of experience in in supportive administrative/clerical function, including 2 years of experience at either the Administrative Associate or the Senior Administrative Associate level. Relevant education and experience may be substituted as appropriate.* Exercise judgment in filtering and prioritizing information, meetings, and tasks.* Strong organizational and time-management skills.* Excellent written and verbal communication skills.* High proficiency in office productivity software (e.g., Microsoft 365).* Ability to work independently, with a proactive and adaptable approach.* Professionalism, discretion, and sound judgment.* Experience identifying opportunities to improve administrative processes.**PREFERRED QUALIFICATIONS:**More than 5 year(s) of experience in supportive administrative/clerical function or more than 2 years supporting an executive.• Related experience in an academic healthcare setting.• Working knowledge of UT policies and procedures.• Advanced proficiency with Microsoft Office.• Demonstrated problem-solving experience and managing complex calendars## **Salary Range**$60,000+ depending on qualifications**LICENSES, REGISTRATIONS OR CERTIFICATIONS****REQUIRED:**• None**PREFERRED:**• None**WORKING ENVIRONMENT/EQUIPMENT**• Standard office environment• Repetitive use of a keyboard## **Required Materials*** Resume/CV* 3 work references with their contact information; at least one reference should be from a supervisor* Letter of interest**Important** **for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.**Important for Current university employees and contingent workers:** As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----**Employment Eligibility:**Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----**Retirement Plan Eligibility:**The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----**Background Checks:**A criminal history background check will be required for finalist(s) under consideration for this position.----**Equal Opportunity Employer:**The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----**Pay Transparency:**The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.----**Employment Eligibility Verification:**If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.**----****E-Verify:**The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:* E-Verify Poster (English and Spanish) [PDF]* Right to Work Poster (English) [PDF]* Right to Work Poster (Spanish) [PDF]**----****Compliance:**Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
- J-18808-Ljbffr University of Texas
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Executive Assistant in Austin, TX vacancy
- ...Executive Assistant – NODA AI Location: Austin, TX (Hybrid on-site, with up to 5% travel) Clearance Requirement: U.S. Citizen About NODA NODA is a veteran-owned, venture-backed technology company that is transforming how unmanned systems collaborate in complex...SuggestedWork at officeFlexible hours
NODA AI
Austin, TX3 days ago - ...We are seeking a highly capable Executive Assistant to support the EVP of Operations in a rapidly scaling AI infrastructure and datacenter organization. This role is ideal for an experienced EA who thrives in fast-paced, high-growth environments and brings strong operational...SuggestedContract workShift work
Insight Global
Austin, TX5 days ago - ...seamlessly across global time zones, and support a diverse range of executive and regional activities. Your ability to maintain... ...presentations, and reports to support executive decision-making. Assist in planning and executing company events and meetings, both virtual...SuggestedWork at officeLocal areaRemote workShift work
Sourceability LLC
Austin, TX3 days ago $33.94 - $36.9 per hour
...Description Job Summary: The executive assistant performs a variety of general and complex administrative duties in support of the chief executive officer, chief operations officer, and special assistant to the chief executive officer. Administrative Support duties...SuggestedContract workTemporary workWork at officeFlexible hoursTEKsystems
Austin, TX1 day ago- ...join us to create the extraordinary. Job Summary About the Role We are seeking an experienced and highly capable Executive Assistant to support the Office of the CEO at Flex , based on site at our Austin Corporate Headquarters. This role operates with a...SuggestedTemporary workWork at officeVisa sponsorshipFlexible hours
FLEX Inc
Austin, TX5 days ago - ...Position Purpose To advance the purpose of Hill Country Christian School, execute the school’s Mission, and uphold our Core Values by providing high-level, comprehensive administrative and organizational support to the Head of School. Accountability Reports to...Full timeWork at officeLocal areaFlexible hours
Hill Country Christian School
Austin, TX4 days ago - ...Executive Assistant Provide daily administrative and operational support to the Executive Team to ensure efficient execution of leadership priorities. Manage complex calendars, coordinate meetings, prepare materials, and facilitate communication across departments to...Shift work
Vaughn Construction
Austin, TX4 days ago $72.2k - $90.3k
Global Administration Executive Assistant Job ID: 107975 Austin Houston Apply NowApply Later Do you want to do work that matters, alongside supportive leaders who will help you grow faster than you ever thought possible? Are you a creative problem-solver...Hourly payApprenticeshipWork at officeLocal areaMcKinsey & Company
Austin, TX3 days ago$4,888 per month
...Job Title Executive Assistant I Agency Texas Division of Emergency Management Department Media and Communications Division Proposed Minimum Salary $4,888.00 monthly Job Location Austin, Texas Job Type Staff Job Description...Work experience placementWork at officeRemote workLong distanceFlexible hoursShift workNight shiftWeekend workTexas Health and Human Services Commission
Austin, TX1 day ago$80k - $110k
...Description Westlake Securities has partnered with Hueman to find an Executive Assistant to support their Chief Executive Officer in the full time position located in Austin, TX. As an Executive Assist you will provide critical support to the leadership team....Full timeFlexible hoursHueman PE Talent Solutions
Austin, TX2 days ago- ...Administrative Assistant Intiva Health is looking for an administrative assistant to join our team in our Austin office. This person... ...of new processes, rules and regulations. Facilitate executive-level operations - Book travel, submit expense reports and send...Work at office
Intiva Health
Austin, TX1 day ago $81.8k - $145.2k
...the right place! Agentforce is the future of AI, and you are the future of Salesforce. Department Description: Our Executive Assistants are made up of a team of experienced professionals that support our top executives across the globe. These critical team members...Work at officeFree visa3 days per weekSalesforce.Com Inc
Austin, TX2 days ago$76.54k - $105.25k
...Senior Executive Assistant We are looking for a Senior Executive Assistant to support a senior Engineering Executive in the Product & Technology organization. In this role, you will interact with all levels of the organization, as well as with high-profile customers...Work experience placementWork at officeLocal areaFlexible hours3 days per weekProcore Technologies
Austin, TX4 days ago- ...growth, we would like to meet you. Responsibilities Executive Support & Operations ~ Provide high-level... ...Qualifications Required ~7+ years of executive assistant experience supporting a C-suite or senior enterprise leaders....Permanent employmentTemporary workWork at officeFlexible hoursShift work
CI Financial Careers
Austin, TX1 day ago $59k - $63k
Company Description About Us Property Soar is a forward-thinking real estate solutions company dedicated to elevating property management, client satisfaction, and operational excellence. We focus on building strong professional teams that drive long-term success,...Full timeWork at officeAlphabe Insight Inc
Austin, TX4 days ago- ...technology company operating across the US, Europe, and Singapore. This is a high-trust, high-impact role where your work directly enables executive focus on strategy and growth. No day is routine—priorities shift fast, and your fingerprints are on outcomes. What You’ll Do...Work at officeImmediate startDay shift
Doodle Labs
Austin, TX2 days ago - ...enhance brand visibility, performance, and profitability. Role Overview We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our executive team. This role plays a crucial part in facilitating...Full timeWork at office
GigaBrands
Austin, TX4 days ago $70k
...Executive Assistant Location: Austin, TX Salary: $70,000.00 per year Schedule: Monday Friday | 9:00 AM to 5:00 PM | Flexibility required The Office MVP We've Been Waiting For In Austin, we're looking for an Executive Assistant who knows how to get things done with a smile...Work at officeLocal areaMonday to FridayStaffmark
Austin, TX2 days ago- ...their products. Nulixir boasts an impressive board of senior executives from companies like Pepsi, Danone, Mckinsey & Company, Paine Schwartz... ...innovation industry, is searching for a top‑tier Executive Assistant to support our visionary CEO. This is not just a job; it’s an...
Nulixir Inc.
Austin, TX3 days ago $80k - $90k
...PITCH (Overview of Job): Executive Operations Coordinator JOB DETAILS The Executive Operations Coordinator serves as a key administrative... ...accurate records, documentation, and operational files Assist with expense reporting, invoice tracking, and administrative...Contract workWork at officeRemote work1 day per weekAddison Group
Austin, TX5 days ago- ...and deeply involved in daily operations. We value professionalism, adaptability, and a strong sense of ownership. Summary The Executive Assistant will assist high-level restaurant leadership while also managing essential administrative functions. They keep operations...Work at officeWork from homeShift work
Bulls Eye Recruiting
Austin, TX3 days ago - ...Executive Assistant & Office Manager Support Leadership. Drive Organization. Help Build the Future. GOR Group is supporting a client who isseeking a highly organized, proactive, and professional Executive Assistant & Office Manager to support executive leadership and oversee...Full timeWork at office
The GOR Group, LLC
Austin, TX3 days ago - ...Executive Assistant at Little Land Pediatric Therapy & Play Gym We are an Austin, TX based company operating across multiple ventures including pediatric therapy, franchise operations, B2B SaaS and healthcare technology, and B2B/B2C product and brand development. Our portfolio...Full timeShift work
The Little Gym International Inc
Austin, TX1 day ago - ...A prestigious financial services (wealth management) firm is looking to hire an Executive Assistant to join their team. This is a high-profile firm that has gorgeous offices and a fun, relaxed yet professional environment. Position Overview Support a team of 2 executives...
Burnett Specialists Staffing | Recruiting
Austin, TX8 hours ago $60k - $75k
...Oakwell Private Wealth Management is a financial planning firm based in Austin, TX and we are seeking an Executive Assistant to join our team. At Oakwell, we pride ourselves on building relationships with our clients through education, integrity, collaboration, and commitment...RIA Recruiting
Austin, TX4 days ago- ...Executive Assistant III Location: Bush Building, 1801 Congress Ave., Austin, TX 78701 Salary Group: B21, $70,980-$82,000.08/yr. Division: Information Technology General Description Performs advanced (senior-level) professional assistance work for the Chief Information...Work at office
Texas Department of Licensing and Regulation
Austin, TX2 days ago $100k
...AI-powered advice on this job and more exclusive features. Direct message the job poster from C-SUITE ASSISTANTS Director of Recruitment at C-Suite Assistants Executive Assistant to High Profile Co-Founder, Healthcare Advisory Firm, Austin, Texas A leading healthcare...Full timeWork at officeHome officeShift workC-SUITE ASSISTANTS
Austin, TX2 days ago- ...maritime operations through autonomous and intelligent platforms. Role Overview : We are seeking a highly motivatedand organized Executive Assistant to provide comprehensive administrative support to our leadership. As an integral part of our team, you will play a critical...Permanent employmentTemporary workWork at office
Saronic Technologies
Austin, TX8 hours ago - ...Position Summary: The Executive Assistant provides high level administrative support to various executives. This individual serves as a strategic partner in prioritization, calendar management, meeting preparation and supports key initiatives. Supervisory Responsibilities...Work at officeFlexible hours
Higginbotham Insurance Agency
West Lake Hills, TX2 days ago - ...Executive Assistant Dell Medical School is seeking an Executive Assistant to provide support to the Chief Marketing and Communications Officer and Deputy CMCO. The Executive Assistant provides high-level executive support to senior executives (at the Chair or Chief level...Work at office
The University of Texas at Austin Staff
Austin, TX2 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Assistant. Be the first to apply!
Related searches
- remote executive assistant (part-time) Austin, TX
- remote executive assistant Austin, TX
- executive assistant Austin, TX
- executive assistant communications Austin, TX
- executive team assistant office manager Austin, TX
- executive administrator Austin, TX
- executive assistant - work from home: remote Austin, TX
- executive assistant pa Austin, TX
- executive assistant real estate Austin, TX
- executive assistant c suite Austin, TX