Executive Assistant
$60kUniversity of Texas at Austin
- # Executive AssistantApplylocations: AUSTIN, TXtime type: Full timeposted on: Posted Yesterdayjob requisition id: R\_00046907**Job Posting Title:**Executive Assistant**----****Hiring Department:**Department of Neurology**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Exempt from FLSA**----****Earliest Start Date:**Jun 29, 2026**----****Position Duration:**Expected to Continue**----****Location:**AUSTIN, TX**----****Job Details:****GENERAL NOTES** Dell Medical School is seeking an Executive Assistant for the department of Quantitative & Systems Health Sciences.**JOB SUMMARY**The Executive Assistant provides high-level executive support to senior executives (at the Chair or Chief level or above) with a large volume of highly complex decisions. The role may also assist with the supervision of a large clerical staff function in the operation of the department, exercising a high degree of initiative and judgment. They manage many complex office decisions in a sizable department and supply financial and other factual information from a variety of sources that often require both independent and collaborative decision-making and fluid reprioritization of workflows. This role involves managing calendars and schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to ensure the executive's efficiency and effectiveness. The Executive Assistant works closely with other administrative staff, department heads, and external stakeholders.**ESSENTIAL JOB FUNCTIONS:****CALENDAR MANAGEMENT AND SCHEDULING**• Manages complex calendars to prioritize the work schedule and flow of work products with fluid reprioritization that will often require both independent and collaborative decision-making.• Performs executive office administrative functions consistent with the assigned executive(s)’ function, to meet critical deadlines by assessing and deploying the personnel and resources to ensure efficient workflow and work distribution; ensures protocols are followed and deliverables are met.• Works with other key administrative staff to facilitate easy workflow.• Coordinates and schedules visitor travel and agendas; plan catering for lunch meetings and special events; manage contact lists and committee membership lists.**COMMUNICATION MANAGEMENT**• Finds and organizes information internal and external to the University to support decision-making and reporting in an efficient manner.• Handles incoming and outgoing communications, including emails and phone calls.• Prepares routine, well-written correspondence for distribution and prepares correspondence on behalf of assigned executive(s).• Maintains accurate and professional correspondence logs, files, information databases, and other tracking systems as necessary.• Acts as liaison between the executive and other staff members.**MEETING AND PROJECT COORDINATION**• Conducts necessary research and compiles data for executive decision-making.• Coordinates with various departments to support project execution.• Schedules, attends, and takes minutes for meetings as needed.• Works collaboratively with Dell Medical School departments, University offices, UT System, other academic and private sector entities to support assigned projects and initiatives.**DOCUMENT MANAGEMENT**• Maintains and organizes important documents and records.• Prepares reports, presentations, and other documents as needed.• Ensures confidentiality and security of sensitive information.• Manages assigned databases, entering date, coordinating approvals, and sending emails.**FINANCIAL SUPPORT**• Processes travel and purchasing, reimbursements.• Manages entries in databases and assists with the preparation and completion of the executive’s annual budget.• Processes monthly account reconciliations and variance reports.• Assists in the scheduling of travel, maintains record and processes reimbursements and related activities. *Other duties as identified by department***MARGINAL OR PERIODIC FUNCTIONS:**• Assists with training on applicable UT processes as needed.• Promotes individual professional growth and development by meeting requirements for mandatory/continuing education and skills competency while supporting department-based goals which contribute to the success of the organization; Serves as preceptor, mentor, and resource to less experienced staff.• Adheres to internal controls and reporting structure.• Performs related duties as required.**KNOWLEDGE/SKILLS/ABILITIES**• Skilled in using office tools, databases, and communication platforms to streamline administrative workflows; proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with data entry and CRM tools.• Demonstrates excellent verbal and written communication skills; ability to draft clear and concise emails, listen actively, and convey information accurately.• Perceptive in reviewing work, following-up on details, and noticing and correcting errors in documents and communications.• Demonstrated ability to take initiative, identify issues and develop effective solutions.• Thrives in a dynamic environment, managing multiple priorities while supporting team operations.• Keeps track of multiple tasks and deadlines, ensuring nothing falls through the cracks.• Maintains a clean and organized workspace and uses tools to manage time and tasks efficiently.• Ability to maintain positive relationships with colleagues and stakeholders; collaborates effectively with people across the organization; demonstrates empathy and resolves conflicts amicably.**EDUCATION & EXPERIENCE****MINIMUM QUALIFICATIONS:**Requires a Bachelor's Degree in Business or related field with at least 5 year(s) of experience in in supportive administrative/clerical function, including 2 years of experience at either the Administrative Associate or the Senior Administrative Associate level. Relevant education and experience may be substituted as appropriate.* Exercise judgment in filtering and prioritizing information, meetings, and tasks.* Strong organizational and time-management skills.* Excellent written and verbal communication skills.* High proficiency in office productivity software (e.g., Microsoft 365).* Ability to work independently, with a proactive and adaptable approach.* Professionalism, discretion, and sound judgment.* Experience identifying opportunities to improve administrative processes.**PREFERRED QUALIFICATIONS:**More than 5 year(s) of experience in supportive administrative/clerical function or more than 2 years supporting an executive.• Related experience in an academic healthcare setting.• Working knowledge of UT policies and procedures.• Advanced proficiency with Microsoft Office.• Demonstrated problem-solving experience and managing complex calendars## **Salary Range**$60,000+ depending on qualifications**LICENSES, REGISTRATIONS OR CERTIFICATIONS****REQUIRED:**• None**PREFERRED:**• None**WORKING ENVIRONMENT/EQUIPMENT**• Standard office environment• Repetitive use of a keyboard## **Required Materials*** Resume/CV* 3 work references with their contact information; at least one reference should be from a supervisor* Letter of interest**Important** **for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.**Important for Current university employees and contingent workers:** As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----**Employment Eligibility:**Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----**Retirement Plan Eligibility:**The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----**Background Checks:**A criminal history background check will be required for finalist(s) under consideration for this position.----**Equal Opportunity Employer:**The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----**Pay Transparency:**The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.----**Employment Eligibility Verification:**If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.**----****E-Verify:**The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:* E-Verify Poster (English and Spanish) [PDF]* Right to Work Poster (English) [PDF]* Right to Work Poster (Spanish) [PDF]**----****Compliance:**Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
- J-18808-Ljbffr University of Texas
Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Executive Assistant in Austin, TX vacancy
- ...Executive Assistant / Personal Assistant To The CEOWe are hiring on behalf of our client, a fast-growing digital marketing agency, for an Executive Assistant / Personal Assistant to the CEO. These roles go beyond traditional support — it requires someone who can anticipate...Suggested
Talent Voyager
Austin, TX1 day ago - ...specialty care-making it faster, simpler, and more accessible for all. About the role The Administrative Assistant provides high-level administrative support to the Chief Executive Officer (CEO) and the broader leadership team at TeleMed2U. This role is responsible for managing...SuggestedWork at officeRemote work
PVH (Tommy Hilfiger/Calvin Klein)
Austin, TX2 days ago - ...T1 Energy is seeking an Executive Administrator in Austin, Texas, to provide high-level support to the CFO and CAO. This role involves managing executive calendars, organizing meetings, and tracking important finance deadlines. The ideal candidate will have 3+ years of...Suggested
T1 Energy
Austin, TX1 day ago - ...Executive Assistant Opportunity At ARCOAre you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you. We...SuggestedFor contractorsFor subcontractorWork at officeLocal area
ARCO a Family of Construction Companies
Austin, TX1 day ago - ...Executive AssistantGigaBrands is a leading eCommerce growth company specializing in accelerating brand success on Amazon and other digital... ...are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our...Suggested
GigaBrands
Austin, TX23 hours ago $70k
...Executive Assistant/Faculty Affairs Coordinator, iSchoolThe Executive Assistant & Faculty Affairs Coordinator provides comprehensive administrative support to the Department Chair and manages faculty affairs processes in a complex, growing academic unit. This role works...Full timeWork at officeMonday to FridayWeekend workAfternoon shiftThe University of Texas at Austin Staff
Austin, TX23 hours ago$35 - $50 per hour
...About the Job AOA is hiring an Executive Assistant to create the structure and proactive support that helps our CEO spend more of his time, energy, and focus where it creates the greatest value for AOA's growth. This is a high-trust role for someone who enjoys creating...Hourly payFor contractorsWork at officeRemote workFlexible hoursGrabJobs
Austin, TX1 day ago- ...Flex is seeking an experienced Executive Assistant to support the Office of the CEO at our Austin Corporate Headquarters. This role involves managing the CEO's calendar, coordinating logistics for meetings, and supporting special projects that align with company growth...Work at officeFlexible hours
FLEX Inc
Austin, TX2 days ago - ...Fluidstack is seeking an Executive Assistant to provide high-leverage support to senior leadership. You will manage complex calendars, coordinate travel and meetings, and ensure priorities and follow-ups stay on track. The role requires excellent judgment, discretion,...
FluidStack
Austin, TX1 day ago - ...Overview This Executive Assistant & Division Coordinator performs complex administrative support under the direction of the Manager of Administration and the leaders the position supports.The Executive Assistant & Division Coordinator performs duties that may be confidential...Work experience placementWork at officeShift workWeekend workAfternoon shift
Central Health
Austin, TX1 day ago - ...Workplace for 15 years in a row, rand* provides a culture of excellence that offers unlimited growth. We are seeking a dynamic Executive Assistant supporting our Executive Vice President (EVP), Partner . Executive Assistant (EA) The Executive Assistant (EA) will apply...Full timeFor contractorsWork experience placementLocal area
Rand Construction
Austin, TX1 day ago $23 - $51 per hour
...Executive AssistantLocation: Austin, TX Industry: Technology Employment Type: Full-TimeWe are a rapidly growing technology company based... ..., we are seeking a highly organized and proactive Executive Assistant to support senior leadership and help drive operational excellence...Hourly payWork at officeFlexible hoursLHH
Austin, TX1 day ago$70k
...Executive Assistant – Austin, TX Salary: $70,000.00 per year Schedule: Monday - Friday | 9:00 AM to 5:00 PM | Flexibility required In Austin, we're looking for an Executive Assistant who knows how to get things done with a smile. You'll balance tasks, support the crew,...For contractorsWork at officeLocal areaMonday to FridayStaffmark Group
Austin, TX3 days ago- ...Texas Health and Human Services Commission in Austin seeks an Executive Assistant II to support multiple executives in the Procurement and Contracting Services division. You will plan calendars, prepare agendas, and assist with purchasing activities, ensuring timely acquisition...
Texas Health and Human Services
Austin, TX3 days ago - ...Executive AssistantSaronic Technologies is a leader in revolutionizing autonomy at sea, dedicated to developing state-of-the-art solutions... ...platforms.Role OverviewThis is not a traditional executive assistant position. Executive assistants at Saronic are trusted business...Temporary workWork at officeShift work
Saronic
Austin, TX3 days ago - ...looking for a supportive, engaging, and fun work environment, I'd love for you to join our team!Role DescriptionAs a Agent's Executive Assistant - State Farm Agent Team Member with Amy Davis - State Farm Agent, you will generate the kind of exceptional client experiences...For contractorsWork at officeWeekend work
Amy Davis - State Farm Agent
Round Rock, TX1 day ago - ...About the Opportunity We are partnering with a leading global trading and technology firm to identify an exceptional Executive Assistant to join its growing Austin office. This is a high-impact opportunity for an experienced EA who thrives in a fast-paced, intellectually...Work at officeShift work
The Equus Group
Austin, TX11 hours ago - ...Corient is seeking a senior executive assistant to support the CTO and Head of Client Operations. You will manage complex calendars across time zones, coordinate global meetings and leadership offsites, and drive strategic initiatives with confidentiality and discretion...
Corient Services LLC
Austin, TX23 hours ago - ...Working title: Executive Assistant Class title: Executive Assistant III Posting No.: 0717-26 Opening Date: July 21, 2026 Closing Date: Open Until Filled Location: Bush Building, 1801 Congress Ave. Austin, TX 78701 Class Code: 0164CA FLSA: Administrative Exempt Salary Group...
Texas Department of Licensing and Regulation
Austin, TX3 days ago $100k
...AI-powered advice on this job and more exclusive features. Direct message the job poster from C-SUITE ASSISTANTS Director of Recruitment at C-Suite Assistants Executive Assistant to High Profile Co-Founder, Healthcare Advisory Firm, Austin, Texas A leading healthcare...Full timeWork at officeHome officeShift workC-SUITE ASSISTANTS
Austin, TX1 day ago- ...unlocking a more connected healthcare experience that is smarter, faster, and more personalized. We’re currently looking for an Executive Assistant to be a supportive force who empowers our senior leadership, providing support for varying C‑Suite executives, corporate...Work at office
SoGal Ventures
Austin, TX1 day ago - ...maritime operations through autonomous and intelligent platforms. Role Overview: We are seeking a highly motivated and organized Executive Assistant to provide comprehensive administrative support to our leadership. As an integral part of our team, you will play a critical...Permanent employmentTemporary workWork at office
Saronic Technologies
Austin, TX2 days ago $82k
...prepare to meet the challenges of the present and sustain the blessings of liberty for future generations. Job Posting Title: Executive Assistant Hiring Department: School of Civic Leadership Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Exempt...For contractorsWork at officeImmediate startThe University of Texas at Austin
Austin, TX4 days ago- ...The SAFE Alliance seeks an Executive Office Manager in the Administration program within the Executive Office department. This role leads... ..., high-quality support. It balances hands-on executive assistance with team leadership, systems improvement, and organizational...Work at office
The SAFE Alliance
Austin, TX12 hours ago - Hill Country Christian School of Austin is seeking an experienced administrative professional to provide high-level support to the Head of School. This full-time role involves managing schedules, serving as a liaison for communication, and handling sensitive information...Full time
Hill Country Christian School
Austin, TX1 day ago - ...Executive Assistant IThe Executive Assistant I provides high-level administrative support to designated members of the Executive Leadership Team (excluding the CEO and Superintendent), ensuring smooth coordination of schedules, communications, and project-related tasks...Contract workFlexible hours
Goodwill Central Texas
Austin, TX23 hours ago - ...Quest Software is seeking an Executive Administrative Assistant to support our Chief Revenue Officer in Austin, TX. The role begins with a 90-day contingent period, with potential transition to full-time based on mutual fit and performance. The position requires 5+ years...Full time
Quest Software
Austin, TX1 day ago - ...Tarvos Talent is seeking an Executive Assistant to the CEO for a financial services firm located in Austin, TX. This hybrid role offers the opportunity to support a highly respected executive leader while joining a close-knit, collaborative team with strong work-life balance...Work at office
Tarvos Talent
Austin, TX4 days ago - ...right in. Available Locations: Austin Texas About the Role Cloudflare is looking for a bright, proactive, and detail-oriented Executive Assistant to support two leaders in our Security organization, the Head of Cloudforce One and VP Product Delivery and Security . We are...Local area
WebHosting.coop
Austin, TX1 day ago $86k - $112k
...full time, permanent Functional area: Administration; Corporate Development / Strategy; IT / Digital Remuneration: Exempt The Executive Assistant (EA) provides high‑level administrative, operational, and strategic support for up to four Senior Vice Presidents within the...Permanent employmentFull timeTemporary workWork experience placementWork at officeLocal areaImmediate startWork visaFlexible hoursRWE AG
Austin, TX3 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Assistant. Be the first to apply!
Related searches
- executive secretary Austin, TX
- executive assistant to ceo Austin, TX
- remote executive assistant Austin, TX
- executive assistant Austin, TX
- executive assistant communications Austin, TX
- executive assistant pa Austin, TX
- executive assistant project coordinator Austin, TX
- executive assistant - work from home: remote Austin, TX
- executive assistant temporary Austin, TX
- remote executive assistant (part-time) Austin, TX