Office Coordinator

Job Description

Job Description

At Tandym Group, we offer human-centered solutions that leverage best-in-class AI to strengthen teams and drive business forward. We're proven partners who address mission-critical initiatives with flexible, adaptable solutions and a wide network of talented, committed healthcare, technology, and business professionals. Our solutions transcend transactions. The Tandym difference emphasizes forging strong partnerships with both partners and job seekers. Our commitment is grounded in providing outstanding service, maintaining transparency, and efficiently matching talent, roles, and comprehensive business and workforce solutions.You'll join our team as an Office Coordinator, playing a key role in creating a seamless and welcoming office environment while supporting the day-to-day operations of the business. In this role, you'll partner with employees across the organization to ensure the office runs efficiently, coordinating administrative functions, travel, meetings, events, facilities, and office operations. You'll also manage multiple priorities, and help deliver an exceptional experience for employees, clients, and visitors through professionalism, organization, and attention to detail.When you join our team, you're joining a community of people with purpose. Are you ready to find yours?A Day in the Life:Office OperationsCollect, sort, and distribute incoming mailReceive, sign for, and unpack deliveries and packagesMaintain office kitchens and common areas, including restocking supplies and cleaning coffee and water machinesOrder office supplies, groceries, snacks, beverages, and other office essentials for all Tandym locations.Coordinate office supply inventory and manage vendor relationshipsReset office spaces following meetings and company eventsFacilities & Building ManagementServe as the primary liaison with building management and facilitiesManage building access for employees and visitors, including the Brevo building access appMaintain and update office guest lists and visitor registrationsCoordinate conference room scheduling and bookingsAdministrative SupportManage calendars and coordinate travel arrangementsPrepare presentations and other business documents using Microsoft Word, Excel, and PowerPointScreen and route incoming calls while providing a professional first impressionOrder and manage company business cardsEvent & Client CoordinationCoordinate logistics for company events, networking functions, recruiting activities, and job fairsOrder catering and lunches for meetings and client visits, including DOE meetingsCreate welcome and swag bags for client visits.Write and send thank-you cards to clients on behalf of TandymCoordinate event materials and ensure all deliverables arrive on timeOnboarding SupportAssist with onboarding logistics, including building access and office setup for new employeesCoordinate materials and logistics for recruiting events and career fairsTrack deadlines and follow up on time-sensitive projects to ensure nothing falls through the cracksAbout you:Associate's to Bachelor's Degree preferred0–3 years of experience in Office Administration, Administrative Support, Hospitality, Customer Service, or a related fieldStrong organizational skills with the ability to prioritize multiple tasks in a fast-paced environmentExcellent verbal and written communication skills with a professional and customer-focused demeanorProficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPointProactive, resourceful, and willing to take initiative to solve problems and support the teamAbility to handle confidential information with professionalism and discretionComfortable performing hands-on office responsibilities, including receiving packages, setting up meeting spaces, stocking supplies, and lifting up to 25 poundsA positive, team-oriented attitude and a willingness to jump in wherever neededA hospitality mindset with a passion for creating a welcoming, organized, and positive experience for employees, clients, and visitors What Tandym Group offers you:Diversity, Equity and Inclusion (DE&I) Committee encompassing 10+ Employee Resource Groups (ERGs)Entrepreneurial culture with team-building outingsHybrid work model401k, Medical, Dental & VisionSummer Fridays!Mental health initiatives such as access to 24/7 licensed therapists and moreAnnual company incentive trip to tropical destinationsAll are welcome to be part of Tandym Group! As an equal opportunity employer, we do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. For information about how the Company collects, uses, and shares personal information, please visit our Privacy Policy available here -policy/.Our salary ranges are based on paying competitively for our size and industry, and are one part of total compensation package that also includes benefits, and other opportunities at Tandym. Individual pay decisions are based on a number of factors, including qualifications for the role, experience level, skillset, and balancing internal pay parity relative to other Tandym employees.