Executive Assistant, CEO
Fullsight
- # Executive Assistant, CEOApplylocations: Warrendale, PA: Hybridtime type: Full timeposted on: Posted 3 Days Agojob requisition id: JR100246SAE Industry Technologies Consortia (ITC), Performance Review Institute (PRI) and SAE International (SAE), deliver shared solutions to industry's common challenges. Join us and create a higher standard for a better world.The Executive Assistant to the Chief Executive Officer provides high-level strategic administrative support that enables the CEO to lead effectively and advance SAE International's mission. This role is responsible for managing executive communications, coordinating board activities, and supporting day-to-day operations with exceptional judgment, discretion, and professionalism. Serving as a key liaison between the CEO, senior leadership, board members, and external stakeholders, the Executive Assistant demonstrates agility, diplomacy, and skilled problem-solving in a dynamic environment. This position has a direct impact on organizational efficiency and the successful execution of strategic priorities, and includes mentorship responsibilities for executive assistants across the organization.## **Essential Functions*** Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO, managing correspondence, inquiries, and high-level communications with discretion and professionalism* Strategically manage the CEO's calendar by scheduling meetings, prioritizing engagements, and proactively identifying potential conflicts to optimize the executive's time and effectiveness* Coordinate Executive Leadership Team meetings, including developing agendas, preparing and distributing documents, recording minutes, and tracking follow-up on action items* Facilitate executive-level meetings such as leadership team sessions, off-site retreats, and strategic planning discussions by managing logistics, materials, and technology support* Plan and coordinate domestic and international travel arrangements, including building detailed itineraries, managing visa applications, arranging transportation, and securing accommodations* Organize, edit, and proofread executive communications, speeches, presentations, and reports to ensure clarity, accuracy, and alignment with SAE International's strategic objectives* Safeguard sensitive and confidential information by exercising the highest level of discretion and sound judgment in all interactions and document handling* Cultivate and manage relationships with key external partners, stakeholders, and board members to support strategic initiatives and advance organizational goals* Oversee budget management for the executive office, including processing expenses, tracking expenditures, and ensuring compliance with established financial policies and procedures* Support key governance functions and act as a partner and backup to governance personnel as needed, ensuring continuity of critical board and organizational processes* Collaborate with executive assistants across the organization to ensure alignment and coordination of priorities, initiatives, and cross-functional activities* Provide mentorship and lead best practices across executive assistants for the enterprise* Lead or contribute to special projects and initiatives as assigned by the CEO, applying effective project coordination skills to deliver results on time and within scope## ## **Minimum Requirements*** Associate's degree required, or an equivalent combination of education and relevant professional experience* A minimum of 8 years of experience providing direct administrative support to C-suite executives in a dynamic, high-responsibility environment* Exceptional organizational, problem-solving, and multitasking abilities with strong attention to detail and the capacity to manage competing priorities effectively* Excellent verbal and written communication skills, with the ability to interact effectively and professionally at all levels of the organization* Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools such as Zoom, Microsoft Teams, and project management platforms* Proven ability to manage confidential and sensitive information with discretion and professionalism at all times* Strong interpersonal skills with the ability to build and maintain collaborative relationships across diverse stakeholders, including board members, executives, and external partners* A high level of initiative, adaptability, and the demonstrated ability to work independently while supporting the CEO's dynamic and evolving priorities## ## **Preferred Qualifications*** Bachelor's degree is preferred* Experience coordinating board meetings, a working understanding of general governance processes, and a background in supporting governance-related activities is a plus* Demonstrated experience working in a nonprofit, professional association, or standards development organization is beneficial* Familiarity with executive-level strategic planning processes and organizational governance frameworks is preferred* Experience supporting organizational events, conferences, or large-scale stakeholder engagements is a plus## ## **Working Conditions and Physical Requirements**This role operates in a professional office environment under a hybrid work arrangement, with a combination of on-site and remote work expected on a regular basis. On-site presence is required for key meetings, executive activities, and time-sensitive responsibilities that support the CEO and senior leadership team.The Executive Assistant regularly interacts with a wide range of stakeholders, including board members, senior executives, and external partners. This requires a high degree of professionalism, discretion, and the ability to navigate complex and confidential situations with sound judgment.**Physical Requirements**The physical demands of this role are consistent with standard office work. The candidate must be able to perform the following with or without reasonable accommodation:* Remain in a stationary position for extended periods while working at a desk or computer* Operate standard office equipment, including a computer, keyboard, telephone, and printer* Move about the office to attend meetings, retrieve documents, and support executive activities* Review and interpret written materials, data, and digital content on a regular basis* Communicate clearly and effectively, both verbally and in writing, with internal and external stakeholders**Travel**This role requires occasional travel to support executive meetings, off-site events, and organizational activities. Travel may include both domestic and international destinations and will vary based on the CEO's schedule and organizational needs.**Reasonable Accommodation**Fullsight is committed to providing reasonable accommodations to qualified individuals with disabilities. Any candidate who requires an accommodation to perform the essential functions of this role is encouraged to contact Human Resources to discuss available options. All accommodation requests will be evaluated on an individual basis in accordance with applicable law.**ABOUT THE ORGANIZATION****SAE Industry Technologies Consortia (SAE ITC)**enables organizations to define and pilot best practices. SAE ITC industry stakeholders are able to work together to effectively solve common problems, achieve mutual benefit for industry, and create business value.**The Performance Review Institute (PRI)** is the world leader in facilitating collaborative supply chain oversight programs, quality management systems approvals, and professional development in industries where safety and quality are shared values.**SAE International (SAEI)** is a global organization serving the mobility sector, predominantly in the aerospace, automotive and commercial-vehicle industries, fostering innovation, and enabling engineering professionals. Since 1905, SAE has harnessed the collective wisdom of engineers around the world to create industry-enabling standards. Likewise, SAE members have advanced their knowledge and understanding of mobility engineering through our information resources, professional development, and networking.**Fullsight** is a shared services group working across three affiliate organizations, SAE ITC, SAE International, and Performance Review Institute (PRI), uniformly delivering HR, IT, Legal, Customer Success, Finance, and Procurement services, which enables us to distribute resources across all parts of our businesses.**EEO CLAUSE**Fullsight provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
- J-18808-Ljbffr Fullsight
Vacancy posted 3 days ago
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