Legal Administrative Assistant

Job Description

Job Description

Boutique law firm in Valhalla, NY seeking a Legal Administrative Assistant to support our attorneys and keep our office running smoothly. This is an in-office hands-on role for someone who takes pride in organized, detail-oriented work and thrives in a fast-paced environment. We are looking for someone dependable, organized, and personable who enjoys being part of a collaborative small-office environment.

Responsibilities

•      Answer and direct phone calls; take accurate and detailed messages

•      Schedule appointments and send follow-up reminders

•      Greet clients and visitors; provide a professional and welcoming first impression

•      Maintain organized electronic and paper filing systems in accordance with firm procedures 

•      Assist with client intake and onboarding

•      Track attorney CLE credits 

•      Support attorneys with document preparation, correspondence, and general administrative tasks

•      Order office supplies and manage vendor relationships

•      Assist with e-filing and other legal administrative tasks as needed

Qualifications

•      Prior experience in an administrative or office role preferred; law firm experience a plus — we will train the right candidate

•      Proficiency in Microsoft 365 (Outlook, Word, Excel); comfort learning new software

•      Experience with legal practice management software a plus (firm uses Caret Legal)

•      Excellent written and verbal communication skills

•      Strong time management skills and the ability to reprioritize quickly

•      High attention to detail and sound judgment about when to ask for guidance

•      Comfortable with office technology: laptops, printers, scanners, and digital document management