Finance Admin Assistant

Role Description

We’re looking for a Remote Finance Admin Assistant who is detail-oriented, values integrity, and focuses on accuracy and process improvement. This role helps support financial operations, maintain compliance, and ensure smooth day-to-day administrative processes within the team.

• Support the processing of accounts payable and commission payments with accuracy and timeliness.
• Assist in maintaining business license compliance, including registrations and renewals.
• Help manage sales tax registrations, filings, and payments across multiple U.S. jurisdictions.
• Track and support personal property tax assessments and payments.
• Coordinate routine business filings and assist with required documentation.
• Maintain accurate records and monitor deadlines related to leases and utility accounts.
• Assist with financial projects and other administrative tasks as assigned.

Qualifications

• Minimum of 2 years of accounting experience.
• Experience with U.S. sales tax filings and processes is preferred.
• Experience supporting lease administration or lease management is preferred.
• Preferred degree in Accounting, but not limited to related fields such as Finance, Business Administration, or Economics.
• Strong attention to detail, accuracy, and organization.
• Ability to manage deadlines and handle multiple priorities in a structured environment.
• Proactive, dependable, and collaborative work style.

Requirements

• A home office set up that meets the following:
• Computer: A working computer with a minimum of 8GB RAM and one of the following:
• Windows 11 with an Intel i5 or i7 (8th generation or newer), or
• AMD Ryzen 5 or 7 (2000 series or newer), or
• macOS 12 or newer.
• Internet: Stable internet connection with at least 5 Mbps download and upload speeds.
• Audio Equipment: A quality headset with a noise-cancellation feature for meetings.
• Mobile Device: A smartphone capable of installing the Microsoft Authenticator app.
• Webcam: An HD webcam for video calls.
• UPS (Uninterruptible Power Supply) if using a desktop (Not needed if using a laptop).
• A very strong cultural fit the ITS way (Our core values will be discussed during the interview).
• Excellent command of the English language both spoken and written.
• Able to work full time 40 hrs. a week: 12:00 PM to 9:00 PM PST (Monday to Friday).
• Able to pass our online behavior and cognitive assessments.
• Able to provide NBI Clearance (for PH applicants).

Benefits

• Comprehensive Health Plans / HMO (Employee & Dependent/s).
• Life Insurance.
• Flexible Benefit Reimbursement (Dental/Vision/Mental Health/Wellness/Government Contributions).
• Paid Time Off (starts at 15 days per year).
• Maternity/Paternity Leave.
• Paid US Holiday.
• Night Shift Bonus.
• Salary Advancement/Loan.
• Health & Wellness Program.
• Company-paid training and certification.