Executive Administrator

Job Description

Job Description

ABOUT THE ROLE

We’re looking for a highly organized, tech-savvy Administrative Assistant to support our Executive Office. This role goes beyond traditional admin work — you’ll act as a key partner to the Executive Assistant, helping manage shifting priorities, streamline processes, and keep high-level operations running smoothly.

The right person is detail-oriented, resourceful, and thrives in a fast-paced environment where no two days look the same. You’ll gain real exposure to high-impact work and have room to grow within a dynamic, scaling organization.

KEY RESPONSIBILITIES

●       Provide day-to-day administrative support to the Executive Assistant and CEO

●       Manage calendars, scheduling, and coordination across multiple stakeholders

●       Prepare reports, presentations, and spreadsheets with heavy Excel usage

●       Track tasks, deadlines, and follow-ups to ensure nothing falls through the cracks

●       Assist with project coordination across departments

●       Handle confidential information with discretion and professionalism

●       Identify inefficiencies and proactively suggest process improvements

●       Support ad hoc requests and quickly pivot between competing priorities

QUALIFICATIONS & SKILLS

●       2+ years of administrative or executive support experience

●       Strong proficiency in Microsoft Excel and Windows-based systems

●       Highly organized with exceptional attention to detail

●       Ability to multi-task, prioritize, and adapt quickly in a fast-moving environment

●       Strong problem-solving skills and ability to think outside the box

●       Excellent written and verbal communication skills

●       High level of professionalism, discretion, and reliability

IDEAL CANDIDATE TRAITS

●       Doesn’t wait for direction — anticipates needs before they’re asked

●       Comfortable handling multiple projects with competing deadlines without losing momentum

●       A proactive thinker who improves processes, not just follows them

●       Calm under pressure and quick to pivot without dropping the ball

●       Brings professionalism and discretion to every interaction, especially in sensitive situations

Over the years, this family owned business has experienced an immense growth and has become a vertically integrated distributor, supplier, and retailer of specialty mobile phones, wireless accessories and full-service Metro By T-Mobile dealer with over 400+ locations in 19+ states.

Company Description

Over the years, this family owned business has experienced an immense growth and has become a vertically integrated distributor, supplier, and retailer of specialty mobile phones, wireless accessories and full-service Metro By T-Mobile dealer with over 400+ locations in 19+ states.