Administrative Assistant

FLSA Status:            Non-Exempt Supervisor:         City Administrator     
Department:             Administration                  Revision Date:   05/04/2026
Reports To :   

City Administrator

Compensation :

The Administrative Assistant position is a part-time position and requires a up to of 30 office hours a week including possible attendance at public meetings (including evenings). The pay range is $20 - $25 per hour.

Job Definition :

The Administrative Assistant is responsible for various administrative functions for the City of Leadville. The Administrative Assistant will specifically support the City Administrator. This position reports to the City Administrator. This position works closely with the other members of a small administrative team at the city.

Essential Duties :

The following duties are not intended to serve as a comprehensive list of all duties performed by this position. The duties below are intended to provide a representative summary of the major duties and responsibilities. 

 

• Provides administrative support to the City Administrator to ensure efficient operations at City Hall.

 

• Drafts correspondence, reports, spreadsheets and other documents.

 

• Answers phone calls, answers emails, schedules meetings and supports visitors.

 

• Carries out administrative duties such as filing, word processing, copying, and scanning.

 

• Makes and manages travel arrangements.

 

• Exhibits polite and professional communication via phone, e-mail, and mail.

 

• Ensures smooth operations of city equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

 

• Maintains city hall supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing orders for supplies.

 

• Maintains EV Charging Station.

 

• Maintains Fleet Management.

 

• Provides support in accounts payable and accounts receivable.

 

• Acts as backup for other city functions as needed such as updating the city’s website and providing staff support at city meetings.

Additional Duties :

 

• Maintains City communications (Monthly Newsletter, Social Media Posts etc.).

 

• Perform related work and support for the city’s Administration Department as required and assigned.

Supervision Exercised :

No supervisory responsibilities.

Independence of Action :

Work is performed in accordance with legal requirements, standard practices and methods requiring initiative to complete recurring assignments independently and judgment to determine which of many methods are applicable in any given situation.

Communication/Working Relationships :

Strong written and verbal communication skills with the ability to effectively communicate and interact with all levels of the city, outside agencies, and the general public in a positive and cooperative manner. Maintain strong working relationships with City Councilmembers, City Administrator, Finance Director, Department Heads, city staff, Lake County and outside agencies.

Knowledge, Skills and Abilities :

 

• Excellent written and verbal communication skills.

 

• Strong interpersonal skills and ability to establish effective working relationships with co-workers, elected officials and the general public

 

• Ability to work independently, pay close attention to detail, and manage multiple reports, documents, and deadlines effectively

 

• Innovative, collaborative, organized, self-motivated

 

• Ability to properly operate or use: computer (Google, Canva software), telephone, copier, calculator, audio and video recording devices, and other office equipment.

 

• Ability to respond effectively to sensitive inquiries or complaints and provide excellent customer service.

 

• Ability to maintain the confidentiality of sensitive matters.

 

• Ability to creatively problem-solve to address vaguely defined issues.

 

• Ability to work on several projects or issues simultaneously.

 

• Ability to work independently or in a team environment as needed.

 

• Ability to attend government meetings that may take place after normal business hours.

Qualifications :

Minimum Education: A Bachelor's degree is preferred but is not required. Two to five (2-5) years of administrative experience is preferred.
Language Skills: Ability to read, write and speak English fluently. Ability to respond to employees, customers, regulatory agencies or authorities, or members of the local business community. Bi-lingual Spanish speaking skills are preferred.

Physical Demands and Work Environment :
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
The position is primarily administrative in nature, working indoors, completing tasks such as reading and reviewing reports, papers and other documents, typing, filing, writing reports, correspondence and other documents. This portion of the job will require sitting, walking, bending, kneeling, standing, hearing, speaking and lifting boxes up to 20 pounds occasionally. Specific vision abilities required by this position include close, distance, and the ability to adjust focus.

 

Frequency Guide
Rarely (R)	Occasionally (O)	Frequently (F)	Constantly (C)
Less than - 5%	6 – 30%	31% - 70%	Over 70%
Physical Task	Frequency	Physical Surroundings	Frequency
Sitting	F	Extreme Temperatures	R
Standing	F	Inside Work	C
Walking	F	Outside Work	R
Running	R	Walking on uneven surfaces	R
Stooping	O	Working at height	R
Kneeling	O	Other:
Squatting	O
Climbing	R	Environmental Conditions
Balancing	O	Exposure to Chemicals	R
Reaching	O	Exposure to Gases/Fumes/Dust	R
Grasping	C	High Noise Levels	R
Fingering	C	Moderate Noise Levels	O
Handling	C	Vibrations	R
Visual Acuity Near	F	Work in Traffic	R
Visual Acuity Far	O	Local Travel	F
Depth Perception	R	Out of Town Travel	O
Color Discrimination	R	Other:
Peripheral Vision	O
Talking	C
Hearing	C
Light/Power Equipment Ops	R	Weight of Objects Moved
Heavy Equipment Operation	R	Over 100 pounds	R
Other:	Over 50 Pounds	R
Over 10 pounds	O

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.