Office Manager

Join a great employee-owned Company with an even greater culture! Albion General Contractors is searching for an Office Manager.

The Office Manager is responsible for administrative and office support and oversight that includes front desk receptionist, event planning, AP/invoice entry, receiving and directing visitors, document processing, vendor oversight, creating spreadsheets and filing.  The Office Manager assists with clerical office duties as well as job specific duties. This hourly position requires consistent dependability with on time arrival and departure, extremely high organizational skills, and the ability to effectively multitask. This role is based in-office Monday – Friday 8am-5pm (1 hour lunch). You will learn the construction processes in order to effectively support finance, project management, preconstruction, human resources and the office in general. 

ESSENTIAL FUNCTIONS:

• Fostering and supporting a productive, healthy, and fun culture.
• Providing administrative support to the company broadly.
• Working with Finance to complete filing, data entry, track invoices and track expenses.
• Working with Accounts Payable on invoicing, tracking and followup with vendors.
• Monitoring office supplies and ordering new materials.
• Coordinating meetings, events, and office logistics.
• Assisting teams with vendor certification, budget tracking and other ad hoc projects.
• Office vendor and partnership management – building relationships with vendor (i.e., cleaning, printing, IT, pest control, waste management, copy machine, etc) partners and other third parties to ensure smooth running of services and resolution to any issue.
• Supports project coordination needs with the operations around proposals, client contract documentation, signatures and follow up where needed.  
• Assists in onboarding of employees.
• Responsible for the production and the gathering of construction project related information and then track, file, and distribute this information to all relevant parties.
• Document control: receive, enter, file, track, and distribute all construction invoice documents.

The list of functions above is not intended to be exhaustive and all inclusive. The Company reserves the right to revise this job description as needed to comply with actual job requirements.

REQUIRED EDUCATION AND EXPERIENCE

• 4+ years of experience in an administrative, coordinator, support, or other role. with a commercial general contractor (preferred).
• Prefer a two or four-year degree, in lieu of a degree, work experience will be considered.
• Strong proficiency with Microsoft Office Suite, especially Excel.

SKILLS AND QUALIFICATIONS

• Excellent organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to analyze problems and develop solutions in a fast-paced environment.
• Attention to detail and ability to prioritize tasks.
• Highly organized with strong emphasis on self-motivation and analytical skills.
• Takes initiative to learn all aspects of the business, open to coaching and feedback for development.

Albion offers full-time employees great benefit choices for you and your family with most benefit eligibility on the 1 st of the month, 60 days after hire, including medical, dental, vision, short and long-term disability and life insurance.  We offer paid holidays,  paid time off and 401(k) participation with a company match after 90 days of service and ESOP participation after 1 year of service.

Albion is an EEO and E-Verify employer. We are a drug-free workplace.  In addition, we complete background checks and a drug screen to ensure the safety of our employees in the workplace.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.