Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support the Human Resources team of a mission-driven non-profit organization in Los Angeles, California. This opportunity is well suited for someone who enjoys administrative work, values accuracy, and wants to build practical experience within an HR-focused setting. The role offers broad exposure to day-to-day human resources operations while contributing to a collaborative and supportive workplace.

Responsibilities:

• Provide day-to-day administrative support for Human Resources activities and general office needs.

• Organize, file, and maintain personnel documents and other HR records with a high level of accuracy.

• Scan, upload, and track confidential paperwork to ensure files remain current and accessible.

• Complete high-volume data entry assignments while maintaining strong attention to detail.

• Assist with onboarding preparation, training logistics, and coordination of employee-related documentation.

• Support ongoing HR initiatives and special projects as assigned by the team.

• Respond to inbound calls and help direct inquiries appropriately in a thorough and organized manner.

• Monitor records for completeness and update information to keep documentation accurate and organized.

• Demonstrated experience in administrative support, office coordination, or a related function.
• Strong data entry skills with the ability to manage detailed information accurately.
• Proficiency in Microsoft Office, including Excel and Outlook.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Excellent organizational skills and a consistent focus on detail.
• Comfortable managing document filing, scanning, and electronic record maintenance.
• Strong verbal and written communication skills, including courteous phone etiquette.
• Interest in human resources and a desire to grow within an HR-support environment.