Administrative Assistant for TRIO Program (Grant-Funded)

Administrative And Secretarial Support

Open until filled - Perform administrative and secretarial duties to support the Director of Student Development and Support Services, TRIO Student Support Services (SSS) staff, and ensure efficient operation of the department. Position includes a wide variety of assignments, use of considerable judgment, and independent action.

Duties And Responsibilities

• Perform routine clerical and receptionist duties.
• Maintain student database records.
• Assist in completing the Annual Performance Report (APR) submitted to the Department of Education on student success, retention, and graduation goals.
• Collect data and maintain records of project activities including the coordination of fiscal, personnel, purchasing, payroll, and monthly expenditure records.
• Gather data from the Institutional Effectiveness Office and Colleague system for the SSS Project Director.
• Coach participants in using computers and online College resources.
• Provide word processing and other office support to staff and students.
• Supervise work-study students assigned to project.
• Help organize Lunch and Learn workshops and other activities.
• Assist in preparation and maintenance of budget.
• Prepare travel, leave, reimbursement requests, and supply and equipment requisitions for the division.
• Collect and distribute divisional communications.
• Assist and/or participate in college-related activities.
• Maintain office in absence of supervisor.
• Enter requisitions into E-Procurement system.
• Periodically attend professional TRIO conferences and technology conferences to stay abreast of ever-changing practices.
• Participate in professional development and college activities such as Late Registration, Graduation, and Open House as needed.
• Perform other duties as assigned by immediate supervisor, the Director of Student Development and Support Services, or Vice President for Student Services.

Minimum Education Qualifications

• Associate's Degree in Office System's Technology or related field.

Minimum Experience Qualifications

• Two years of administrative support experience.
• Experience with database management, word processing, spreadsheet applications, and budgets.
• Strong interpersonal and organizational skills.
• Ability to maintain confidentiality of records.
• Demonstrated administrative competencies through internal testing required.
• Experience working with diverse populations, experience in an educational setting preferred.
• Self-starter, organized, detail-oriented, ability to work independently, excellent customer service skills, ability to interact positively with faculty and students preferred.

• Generally works in a traditional climate-controlled office environment and requires the ability to sit for extended periods.
• Some walking, standing, and bending, with the ability to lift and maneuver items weighing up to 15 pounds required.
• Work environment can be stressful at times in dealing with a wide variety of challenges and deadlines.
• In addition to regular office hours, position may sometimes require overtime and/or evening hours.