Administrative Assistant- Government Affairs

Description: Provides administrative assistant support to the Lockheed Martin (LM) Government Affairs (LMGA) Air Force & F-35 Mission Area, Acquisition Excellence Pillar, primarily out of the Fairborn, OH office, but also in remote support of geographically-separated offices outside Eglin AFB, FL and Hanscom AFB, MA.
Performs a variety of secretarial and administrative duties for assigned Leader and team members, to include:
• Communicating with LM personnel across the company, their non-LM customers, and members of the local communities via phone and personal computer
• Maintaining proficiency in Concur’s travel planning software tools, assisting travelers, as needed
• Making Travel Card purchases and filing associated expense reports, for self, and assisting others with their expense reports in Concur system
• Making Purchasing Card (P-Card) purchases, and conducting monthly reconciliation of P-Card statements from US Bank website
• Orchestrating Lockheed-Martin (LM)-hosted meetings in the Fairborn office meeting spaces, to include working with meeting POC to identify number of meeting attendees; selecting best meeting space; ensuring meeting POC’s enter non-LM visitors into VisitLM; greeting/checking in all visitors against approved visitor list; documenting non-LM participants in VisitLM; and assisting in the smooth execution of all meetings
• Maintaining proficiency in the office’s Information Technology and Security equipment to facilitate meetings and resolve issues as they arise
• Maintaining and expanding existing filing system, as needed
• Maintaining proficiency in My Timecard, to assist others, as needed
• Facilitating LMGA annual and ad-hoc sponsorship agreements
• Supporting document review for LM POCs, which includes receiving hard copy documents; making them available to non-LM reviewers; and documenting/transmitting hand-written comments back to the LM POC
• Administering to other office duties to include interface with building management; arranging for annual deep cleaning; scheduling ShredIt visits; packaging and receiving FedEx packages
• Creating, reviewing and editing documents (e.g., reports, correspondence, and memorandums) using Standard Desktop software such as Microsoft Teams and Adobe-based software applications
• Tracking and reporting status of the Acquisition Excellence Pillar’s allocated budget
• Answering the Fairborn office’s main phone in real time and via VOIP answering software; and assisting/referring callers, as appropriate
• Receiving, referring, or answering mail
• Mastering applicable LM policies governing all of the above
• Performing other duties as assigned
**This is an on-site location with limited telework opportunities
Basic Qualifications:
Significant and recent experience serving in administrative assistant position.
Effective communication and interpersonal skills and ability to work within a team.
Ability to initiate and prioritize tasks, and manage time with limited supervision.
High level of proficiency in the use of the Microsoft Office suite.
Willingness and ability to learn and take on tasks in support of high-performing LMGA team
Desired Skills:
Experience with SAP Concur – or equivalent – Travel and Expense software application
Experience operating teleconferencing and communication systems via web-based applications such as VOIP, Zoom, Skype, MS Teams, etc.
Experience inputting and processing check requests for various contributions and sponsorships.
Experience with time and attendance software
Clearance Level: None
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 9x80 every other Friday off
Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.


With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.

If this sounds like a culture you connect with, you’re invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications.
Experience Level: Hourly/Non-Exempt
Business Unit: CORPORATE HEADQUARTERS
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: First