Executive Administrator

Executive Administrator

The Executive Administrator (EA) reports to the Chair of the Department of Pediatrics and is accountable for oversight of the fiscal and operational activities of all subspecialty sections and Department centers. The EA has direct oversight of the strategic planning and execution, clinical practice management, finances, facilities, and general management of the Department, collaborating closely with centralized BSD services for human resources and research administration. Key areas of focus include support of the operational efficiency and expansion of our ambulatory (especially multidisciplinary) and perinatal programs; strengthening our partnerships with the CCHA, regional community hospitals, and FQHCs; building our primary care network; deepening our educational infrastructure and facilitating faculty development activities; and actively supporting the research initiatives of the faculty and staff.

Responsibilities include:

• Reporting to the Department Chair, the Executive Administrator will develop short and long-term business plans for the Department.
• Develops goals and prioritizes department efforts to align the Department of Pediatrics with the needs of the organization while positioning the University of Chicago as a leader.
• Works with the Chair, Section Chiefs and their respective Section Administrators to conduct ongoing assessment of, and response to, growth opportunities and unmet needs within the Department.
• Visible, engaged, effective, inspiring and collaborative leader representing the Department and the University of Chicago in relevant conferences, platforms, and mediums to advance the mission, field, and organization.
• Being actively involved in all programs and services and developing a broad and deep knowledge of all programs.
• Drives future strategic direction and proactively prepares for organizational, talent, and market changes communicating actionable findings and recommendations to senior leadership.
• Leads, develops and executes the Department's strategic, operational, talent, and budget initiatives using metrics, data, research, and education.
• Leads and manages a diverse, interdisciplinary team to successful outcomes through effective and purposeful management practices.
• Cultivates a collaborative, inclusive, and safe, environment that promotes and fosters accountability, teamwork, innovation, curiosity, problem-solving, and continuous learning.
• Develops and maintains effective communication practices that provide internal and external audiences with the key data and information needed to achieve goals.
• Develops and manages capital equipment/asset plans to assure equipment is appropriate as technology and market needs change.
• Fosters a safe and ethical environment creating accountability to high organizational standards.
• Engages team development through coaching, goal setting, hiring, mentorship, talent management, best practices, and accountability.
• Provides leadership to managers within a department to support teaching, medical research and clinical care. Facilitates research initiatives of the faculty and staff.
• Directs department priorities, allocates resources and executes strategic plans.
• Oversees non-medical activities of the department(s). Manages policy development and implementation in various departmental areas.
• Performs other related work as needed.

Minimum Qualifications include a college or university degree in a related field and 10+ years of work experience in a related job discipline. Preferred Qualifications include an advanced degree with an emphasis in finance, business, health care, or relevant field, and ten years of progressively responsible relevant professional experience in financial planning, management, analysis, forecasting, modeling, or administration of a research or clinical unit.

Application Documents required include a resume and cover letter.

This is a hybrid position requiring regular on-site presence in Hyde Park.