Clinical Administrative Assistant

Join the WeEvolve Team as a Clinical Administrative Assistant!

At WeEvolve, LLC, we're more than an ABA therapy provider—we're a team passionate about changing lives. We deliver industry-leading in-home and community-based Applied Behavior Analysis (ABA) services throughout Broward, Palm Beach, Martin and St. Lucie counties.

Our mission is simple: deliver the highest and best ABA therapy to the children and families we serve while fostering an environment where our team feels valued, supported and empowered. Every child, family, and team member matters here, and we're looking for someone who shares our passion for making an impact.

As our Clinical Administrative Assistant, you'll be the organizational superstar behind our Clinical Team. You'll help keep everything running smoothly by supporting client intake, case management, clinical reporting, and day-to-day administrative operations.

Schedule: Monday–Friday 8:30 AM – 5:00 PM (30-minute lunch)

What You'll Be Doing

• Support the Clinical Director and Clinical Team with administrative projects
• Enter and manage data across multiple clinical database systems
• Coordinate client intake by communicating with caregivers and referring physicians to help families get started with services
• Partner with field staff and school personnel to ensure a smooth onboarding experience
• Prepare clinical reports and assist with case management activities
• Participate in staff meetings, trainings, and professional development opportunities
• Jump in wherever needed to support our growing team

What Makes You a Great Fit

• Detail-oriented and highly organized
• A critical thinker and creative problem solver
• Dependable and accountable
• An excellent communicator
• Ethical, trustworthy, and committed to confidentiality
• Able to prioritize tasks and manage your time effectively

Qualifications

• Bachelor's degree (preferred)
• At least 1 year of experience as a Patient Coordinator or in a clinical/healthcare administrative role
• Fluent English and Spanish (required)
• Strong Microsoft Office skills
• Knowledge of HIPAA regulations and patient confidentiality
• Excellent organizational, communication, and problem-solving skills

WeEvolve, LLC is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

Ready to help families, support an incredible clinical team, and grow your career with us?

Apply today—we can't wait to meet you!