Executive Administrative Assistant

Kforce has a client that is seeking an Executive Administrative Assistant in New York, NY. Essential Functions:

• Oversee travel and expense management for multiple executives, ensuring efficient and accurate processing
• Manage calendars, proactively coordinating meetings and resolving scheduling conflicts
• Organize logistics for client and internal meetings, including scheduling, catering arrangements, and room setup/clearing to deliver a seamless experience
• Collaborate with the administrative team to provide back-up coverage and support, fostering a cohesive and agile work environment
• Demonstrate flexibility and adaptability, with the understanding that coverage assignments may shift to meet evolving business needs and priorities
• Exhibit professionalism and strong communication skills at all times, as executives are client-facing and require a high standard of representation
• Maintain reliable attendance and punctuality to ensure consistent support and operational continuity
• Tech-savvy, with the ability to leverage AI applications and tools to drive efficiency, streamline processes, and automate routine tasks where appropriate
• Ability to manage responsibilities independently, anticipate needs, and communicate potential issues proactively; demonstrates sound judgment and a sense of urgency in handling high-volume travel requests
• Proficiency in the Microsoft Office Suite
• Calendar Tools
• Confidentiality
• Decision Making
• Dependable
• Executive Management Support
• Expenses
• Facilities
• Listening Skills
• Mail/Shipping/Delivery
• MS Excel
• Multi-tasking
• Organization Skills
• Outlook
• Results Driven
• Time Management
• Travel Arrangements
• Verbal Communication
• Written Communication
• Email
• Detail Oriented
• Policy/Procedures
• Customer Focused
• Self Starter
• Ability to interact with various levels within the organization
• Interpersonal Skills
• Ability to Follow-up
• Ability to meet deadlines
• Ability to Work Independently
• Ability to Work with Others
• Advanced Communication Skills
• Conference Room Scheduling
• Professional Demeanor